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Document Management


Bring your chaos back into order


Dokumentarchiv
Find what you're looking for quickly and easily. That's what document management helps you achieve. Files are saved digitally and employees can access the information they need for their work.

With Document Management for Intrexx, documents are stored in one central location and are therefore available company-wide. Editing, releasing and managing documents is made significantly easier with the application. The user management defines who can can view and edit which documents.

Functions in a nutshell

Prüf-Freigabeprozess
Automated review and approval processes 
Every document is processed through the review and approval team of the chosen area of responsibility, before it is made available to the selected group of users. The relevant people will be notified via email once the release procedure of a new document or a new version has started.
PDF-Generierung
PDF generation
Following release, the application converts Word, Excel or OpenOffice documents directly into PDFs, which are then placed in the directory.
Dokumente
Supporting documents
Topically related documents or documents that supplement one another are assigned to the relevant other documents using this function.
Archivierung
Audit-proof archiving
If you upload a new version of a document, the application automatically archives all previous versions.
Benutzermanagement
Integrated user management
Whenever you create a new directory, select the employees that should have access to it and to the documents published within. You can access all distribution lists, organizational units, roles, etc. from your LDAP/AD directory for this.

Case study: VBV

Internal portal connects 24 locations of VBV

The VBV was looking for a software solution which could be introduced quickly, connected to other systems, individually enhanced, and with which time and costs could be clearly managed. In the meantime, Intrexx represents the central information platform and means that the information can be found quickly.

Staatliche Vermögens- und Hochbauverwaltung Baden-Württemberg VBV

The benefits

Good overview with a clearly structured and unified storage system Standardized procedures increase efficiency Security with audit-proof archiving No duplicated processing, document status is always visible Full text search for easy research Optimal overview of editing and release statuses
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