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Intrexx Case Studies

Delivering public works and engineering services to Australasia

Founded in 1905, the Institute of Public Works Engineering Australasia (IPWEA) is the leading association for public works and engineering professionals serving communities in Australia, New Zealand and Canada. IPWEA is able to provide services and advocate for a local community of over 4,000 members, as well as support an online community of over 20,000. Although originally focused on serving traditional local government professionals dedicated to broader public works, nearly all of Australasia’s professional consultancy firms that specialize in public sector infrastructure – including roads, water, power, rail, ports and airports—have managers and staff who are members of IPWEA.
With the expert consultancy and guidance from one of United Planet’s partners in Australia, Respiro, IPWEA first began developing a portal with Intrexx in late 2018. Nine months later, IPWEA began admitting users on training courses established with the portal and, with the 300 test-users’ positive feedback, the product officially launched early in 2020. The low-code platform is responsible for actualizing an asset management planning portal: NAMS+, the official designation for IPWEA’s suite of asset management tools for government and utility organizations. Before Intrexx, these asset management tools previously existed in an older excel spreadsheet and access database system. As IPWEA continued to expand and enter cross-continent land, however, it became necessary to not only update this process, but there needed to be a solution for translating the data into different languages as well. Updating the old system was simply not possible without a costly investment in development, and adding multiple languages into the mix posed a lengthy conundrum. Hence, Intrexx: the flexible, innovative, multi-lingual, and scalable solution that built NAMS+ with low-code development.NAMS+ captures data, runs complex calculations, displays graphs and reports, and, in turn, automatically creates a word document containing all results in multiple languages. Users can, for example, enter data and see graphs that indicate a visual representation of expenditure requirements. This data entry is made easy with records either added manually or uploaded via excel templates; in turn, the visual graph is automatically redesigned to reflect changes in real-time.IPWEA also runs a professional certificate program in both English and French-Canadian 3-4 times per year. Participants are introduced to the Asset Management tools in the NAMS+ portal and receive training on how the tools are used to create Asset Management Plans. Additional online help has been included in the portal applications to ensure that users have the information required.It was a lengthy process to ultimately choose the best solution for its asset management endeavors. During its selection process, IPWEA also looked into rival products that built custom solutions, such as Open Source Software. However, the ability to easily translate labels and control or make changes to the asset management suite was a pivotal factor when it came to making an ultimate decision. Intrexx makes it possible to adjust processes and create additional tools and applications in multiple languages. It was a no-brainer; IPWEA was not only able to create an asset management tool suite in multiple languages, an update that would have demanded lengthy manual work and high investment using a different product, but IPWEA could also implement additional applications as business requirements continue to develop.The speed of development and fast pace with which small changes are able to be made to the portal were other convincing factors for IPWEA. There are always multiple integrations that need to occur and early requirements that lay at the heart of any development project. For this particular project, for example, the additional development of a Single Sign On (SSO) API to connect to an internal iMIS CRM database was required. Furthermore, amcharts and templater had to be integrated into the system to allow for detailed graphs and professional documents to be created from the portal data. Intrexx made it easy for these early integrations, but the ability to continuously and quickly make additional changes and improvements to the portal made Intrexx an even more attractive solution. Additional applications to the suite of tools in the NAMS+ portal are constantly being reviewed and designed; Intrexx makes this possible.
Benefits of Intrexx:Intrexx has allowed IPWEA to maintain development control of the NAMS+ portal project and enable the continuous development of solutions for its target audience. Furthermore, the multitenancy feature of Intrexx not only allows the portal to meet security guidelines and therefore be deployed internationally at an organizational level, but the multi-lingual aspect of Intrexx allowed IPWEA to take that step beyond its Australasian border and offer solutions worldwide.
Highlights NAMS+ toolkit for asset management professionals Professional certificate training program in asset management Multi-lingual capacity allows for English and French-Canadian translation of data Automated extraction, calculation, and display of data and reduces error in reporting Investment costs reduced by updating an old system without complex development or coding Tags: Data integration, Process automation
Not-for-profit; Local government

IPWEA Australasia
“IPWEA selected United Planet’s Intrexx platform as it allowed scalable and flexible development of a multi-language cloud-based portal. The source and control stays with us at IPWEA and updates are able to be made using an agile approach to development.”

Leasa Apana, Manager Systems Development

All in one: One central platform for all documents and processes

Dallmeier has more than 35 years of experience in transmission, recording and image processing technology and is seen worldwide as a pioneer and trailblazer in CCTV/IP solutions. This profound knowledge is used in the development of intelligent software and in the production of high-quality recorder and camera technology. This enables Dallmeier to provide not only stand-alone systems but also complete network solutions up to large-scale projects with perfectly matched components.
Wanted: A solution for many problemsThe company was looking for a system that could digitally model all internal audits and provide a central system for organizing, handling and documenting processes. An important aspect was that files and documents could go through a transparent, permissions-based approval process.At the same time, they wanted to strengthen the connection between the different company sites – users should have access to documents at any time and from any location. As a result, the entire integrated management system was to be digitalized in order to be able to create, edit, manage and release documents from one central hub. Additionally, the company desired an intranet to be able to keep employees up to date about important company news.To digitalize things further, Dallmeier also wanted to graphically model and optimize internal processes and procedures.
Found: Efficient processes and document management with Low-CodeWith the help of the Intrexx Partner ipro Consulting, Dallmeier introduced the Intrexx QM Suite. They launched it with a short warm-up workshop followed by in-depth training to help them make a fast and smooth start with the suite.The solution implemented with Intrexx enabled Dallmeier to collect all documents together on one central document management platform as planned. In addition, an intranet was introduced to ensure all relevant information, forms and documents are available across all locations.It is also very straightforward for them to configure their release process down to the last detail with the graphic user interface and Low-Code Development in Intrexx. The published processes from Process Visualizer Pro and the released documents from Document Management System can now be assigned in the QM Manual with ease.A positive side effect: Because the introduced “Company Manual” is already structured in accordance with current standards, there is no need to perform additional structuring via the reference matrix of DIN EN ISO 9001.
Highlights Cross-locational access to documents and work on audits Central portal for managing and releasing all documents required for the integrated management system Central creation, editing, administration and releasing of all information and processes required for quality, environmental, energy and occupational safety management – all in one place, accessible from all company sites and by all employees Tags: Intranet
Manufacturer of video security technology

Dallmeier electronic GmbH & Co. KG

„A giant leap for the digital transformation of our management systems.“

Maximilian Haas, IMS Officer

The best of both worlds: Optimal link between Intrexx and M-Files

abConsultants surveys noise situations and provides appropriate noise protection during the planning of real estate, residential areas or industrial and leisure facilities. With the assistance of high-end technology, abConsultants identifies sound sources in next to no time. Acoustic situations are simulated using effective software. Based on the measured and calculated results, the company develops strategies for active and passive noise protection and for creating suitable acoustic comfort.
abConsultants was looking for software that could be used to manage all information relevant to the company and handle projects as automatically as possible.  They wanted to replace the existing, various software solutions with a new, coherent and effective system. As well as general areas like managing employees and leave requests, they focused primarily on customer management, project handling as well as creating and tracking requests, tenders, commissions and orders with suppliers. It soon became clear that they would be able to meet all of these requirements with one software, Intrexx. Especially Intrexx’s flexibility and wide range of integration options convinced abConsultants from the very start. It only took about three months to initially create an individual and powerful portal. After the portal was rolled out, it has been continuously expanded with additional functions.
Above all, the dovetailing of the customer management and order management systems with the project management system means it is much easier to handle projects. In addition, thanks to a detailed reporting function, executives and project managers can view the current status of orders and projects at all times. All communications, which are part of any project, are saved as a memo, email or document in the portal. Metadata about the customer, contact person and project is automatically assigned to incoming project emails via the Connector for Microsoft Exchange and then saved as a document via the Connector for M-Files. At the same time, all documents created as part of the project are saved in M-Files via Intrexx. All metadata about customers, contact persons, projects, employees and document categories is managed only in Intrexx and then synchronized with M-Files. The M-Files workflows are used to edit the documents but all M-Files tasks for employees, such as checking documents, are also shown in Intrexx and can be retrieved directly from there. The latest version of all documents is shown in Intrexx. It can be opened directly in M-Files. Thus, the benefits of both systems are utilized in an ideal manner. M-Files provides a modern, professional document management system that offers automatic versioning, perfect integration in MS Office and access to files in network directories. Thanks to the Connector for M-Files, these functions can be transferred to all documents in Intrexx. For example, if a project document is created in Word and then saved in M-Files, this document is automatically available in Intrexx for the respective project and customer. If the document’s metadata is changed in Intrexx, this is synchronized in M-Files when the user clicks on Save. When a user searches for a document in Intrexx, the M-Files search is utilized automatically. The documents found there are shown in Intrexx. When a project report is added to M-Files for review, the employee receives a corresponding notification and can complete the review via the task displayed in Intrexx.Thanks to Intrexx, the company was able to make decisive digitalization progress. No wonder that the management and staff at abConsultants are proud of their portal.
Processes and forms were digitalized quickly and easily Great support by dovetailing customers, projects and order processing Data and documents are processed centrally and digitally Benefits of a professional DMS made available in Intrexx Tags: Data integration
Consulting engineers

abConsultants GmbH
“As consulting engineers, we want to design our processes in such a way that we provide our customers and employees with meaningful benefits at all times and in all places. The link between Intrexx and M-Files thanks to PortalConsult provides us with an optimal DMS, CMS, project management system, sales management system and controlling tool. It not only serves as a repository but thanks to its workflow, permissions and audit tracking functions, it plays an important role in our quality enhancement and assurance.”

Sabina Siefert, Managing Director, abConsultants GmbH

Stadtwerke Menden GmbH: Efficient handling of industry-specific processes with Intrexx

How a social intranet can be implemented easily in a municipal utility company and how internal customer service processes are handled more efficiency in passing.
Stadtwerke Menden has been a municipal utility company for the town of Menden in the Sauerland region since its founding in 1861. As a medium-sized company, it operates at all levels of the value chain in energy and water management: From generating power, treating water and operating networks to selling energy, water, mobility and communications solutions, which they create partly using their own resources and partly through cooperation and investments. In the changing energy industry, Stadtwerke Menden is increasingly focusing on ECO mobility as well as on supplying certified green energy and gas.The goal: a digital workplace to improve internal processesAfter years of positive experience with individual Intrexx components, Stadtwerke Menden decided to optimize internal processes for its staff using a portal solution in 2018. The goal was to develop a solution with Intrexx that provided both access to a social intranet at every workstation (desktop and mobile) and an interface where customer-relevant business transactions could be processed. By using the portal solution, every staff member should be given a login so that they can share ideas and stay up to date about internal news. As Stadtwerke Menden is in contact with customers every day as a service provider, it wanted to be able to handle internal customer service processes quickly and efficiently.Together with KI GmbH, a solution was developed in numerous development steps (and based on the specific requirements for utility companies). This solution not only covered the technical requirements but also motivated the entire staff at Stadtwerke Menden to get to grips with the system and use it for their day-to-day work. The applications EPOS and ISI provide them with the corresponding functions.ISI – Social intranet made easyISI (= Interactive Social Intranet) is a social intranet solution for all staff at Stadtwerke Menden. Its functions are rooted in the Enterprise Portal developed by KI GmbH. Thanks to the integrated content management system (CMS), employees can exchange information and documents within ISI, stay up to date about internal announcements, reports and news, and comment on these. The look and feel of ISI are based on known social media platforms so that even inexperienced users can learn how to use it quickly. Particularly the functions for “co-creating” content (pinboard) and the ability to comment and/or like all content convinced the multifarious staff at Stadtwerke Menden (from the construction team to financial controlling) right from the start.Using the CMS, content pages are created, and news items are published in the frontend. A comprehensive permissions & editorial system ensures that release processes for new content are observed. Templates ensure that the look & feel and structure of pages is consistent even though the editors have different skill levels. The start page editor provides a good selection of structural elements like headings, images, contact lists, etc. Portlets on the homepage ensure that information can be viewed at a glance; these include an address book linked to Active Directory, quick links, upcoming birthdays, etc.Thanks to ISI, Stadtwerke Menden is able to keep all staff up to date. And this would usually pose a big challenge as not all employees work at the company headquarters – as their jobs require, many colleagues are active in the service area at construction sites, in door-to-door sales or when a meter needs to be changed. These staff members want to and can receive all information and play an active role in internal communications thanks to ISI. The feedback from staff is accordingly positive: “We are pleased about the simple, web-based solution for exchanging information between our company’s departments, teams and employees,” summarizes Maria Geers, Head of Internal Communications.The editorial team at Stadtwerke Menden gets a lot of acclaim for its “Quote of the day” portlet, which displays a new quote for each day. The quote is often used as a positive start to the day and as a “daily motto”. A simple but effective example that Stadtwerke Menden is connecting with its staff in numerous areas and has started down a good path with its digitalization strategy.
EPOS – Efficient Processes, Optimal ServiceStadtwerke Menden’s business transactions have been optimized digitally in the customer service center with EPOS and can be processed quickly and efficiently, as the name reveals: Efficient Processes, Optimal Service.EPOS enables employees to create, prioritize, forward, monitor and process customer contacts with ease. In addition, the application has a link to Stadtwerke Menden’s SAP system via RPA software (= Robotic Process Automation). The IT department enters processes into the robotics system that uses a time-controlled process to transfer data records from EPOS to the SAP system and vice versa. The RPA software independently completes monotonous routine tasks on the side. Employees have more time to care for customers personally; which is highly appreciated based on a current customer satisfaction survey.Master data is recorded for each customer and then displayed on an overview page so that all key information is available at a glance. The contracts, energy supply information and services for each customer are presented in a clear year view.A ticket system assigns the customer-specific business transactions to the responsible case handler so that they can be processed further. The system allows users to set a priority for each ticket (“normal”, “very important”, etc.) as well as a status (“open”, “in process” or “completed”). All service cases can be sorted by priority, status, person responsible, business transaction or ticket number.EPOS also provides significant support for the decentralized working of Stadtwerke Menden’s Direct Sales team. Andreas Krechel, Head of Direct Sales, says, “With EPOS, we always have up-to-the-minute customer data and transactions even while in the field and can advise and support our customers in all contractual issues directly. That is real customer service.”
A vibrant, continuously optimized systemStadtwerke Menden has managed to establish digitalization in their company. All 147 employees use the portal solution from Intrexx on a daily basis. The success is palpable: appreciative internal communication from all colleagues and innovative collaboration in the various company teams. For the future, they plan on developing additional functions in collaboration with KI GmbH as needed. They also get plenty of ideas and suggestions from the discussions with their employees meaning a vibrant, continuously optimized system has been created that everyone enjoys working with. 12 weeks between the purchase and the first live application Link to Active Directory SAP system interface using RPA software Creation of a solution specifically for energy providers Efficient handling of business transactions Social intranet via a CMS Portal based on the KI Enterprise Portal Consistent look & feel based on the CI of Stadtwerke Menden Tags: Collaboration, Process automation
Energy provider

Stadtwerke Menden GmbH
“Intrexx is like our Swiss-army knife: Specific solutions for a social intranet, customer management processes or even CRM requirements can all be implemented easily and cost-effectively based on the building-block principle.”

Maria Geers, Head of Internal Communications and Strategic Marketing

Provider of holistic health concepts

Curaden AG, with its headquarters in Switzerland, has been developing exceptional products for the dental industry for more than 50 years. Furthermore, the company has been a worldwide leading provider of holistic health concepts for 40 years. Curaden AG plays an active role in shaping the dental industry. Their diverse products, training concepts – such as iTOP –, and dental clinic marketing open up new business models and perspectives for dentists. In collaboration with its customers, Curaden AG provides life-long oral health as a profitable business model, true to the company motto: Better health for you. The company has been relying on Intrexx since 2014.
For the iTOP field, where dental professionals are trained, the company started searching for a new CRM solution a few years ago. They wanted to make the cross-border administration of this field even more efficient with this solution.The goal was to develop an application that could be used to integrate all relevant processes, interfaces and information in a convenient and user-friendly manner. Data both from different sources as well as from the existing intranet was to be conflated in the new portal. The ability to develop digital business processes and model role and permission concepts were also important requirements for the company. The new software solution should furthermore simplify event management, team management, sales planning, and communication within the sales organization.
Before development began, the iTOP business field was organized transnationally using built-in, standard Microsoft solutions. More than three employees had to take care of maintaining and administrating all worldwide events, iTOP teams and their tasks. Therefore, those involved were constantly sending emails and lists. This resulted in a high rate of error, huge workloads and redundant data storage. Furthermore, important business processes could not be modelled efficiently. For example, trainers from the respective countries had to enter their events into an existing platform. Afterwards, the data had to be written manually in Excel lists to manage and document the events.Thanks to the new ITOP Education CRM system, the administrative workload could be reduced by 50%. The web-based application could be easily integrated into the existing intranet of Curaden AG that serves as a collaboration platform for employees and suppliers. Thanks to the new CRM, the virtual and global teams can access the portal at any time and from any location. The data availability and quality has improved significantly. Roles and permissions can be defined individually. This ensures that every individual involved has access to the data relevant to them. With the help of the new application, tasks can be assigned and distributed automatically via email. Moreover, the iTOP Education CRM has a management dashboard that is based on defined KPIs. This enables them to generate analyses and applicable graphics quickly and easily.
Digitalized processes Full replacement of Excel as a data and tasks management tool Automated communication via email Establishment of controlling mechanisms Worldwide teams work together more efficiently Tags: Data Integration
Healthcare and social care

Curaden AG
“Intrexx is the ideal framework for implementing our process digitalization projects quickly and agilely. Our administrative workload was reduced by 50%.”

Mathias Riechsteiner, Head of IT, Curaden AG

Wahl GmbH & Co. KG: Fully automated logistics with Intrexx

The family business, Wahl GmbH & Co. KG (Wahl & Co), was founded in Bielefeld in 1931 and can look back on a long tradition as a forwarding company. The company is the market leader in East Westphalia for national and international piece goods transportation with good reason. Moreover, logistical value-added services such as incoming goods inspections, and order picking and packing are provided across 35,000 square meters of hall space. 30,000 palette shelf spaces are available for the warehousing.
Wahl & Co deploys the transport management system, CALtms from the developer CAL Consult. CALtms is a classic green screen application that runs on an IBM Power Server on the operating system i5/OS (AS/400). Wahl & Co were looking for a solution that would implement access to reoccurring queries and reports for the departments and management to relieve the IT of these tasks. The IT required a flexible ticket system that could be adjusted to their individual requirements and deployed in other areas such as the workshop.
Ready to go after only six weeks thanks to Low-CodeWahl & Co chose an unbeatable tool with Intrexx that can cover not only the currently known but also future requirements of the company: The Intrexx Partner, KI Systemgefährten, provided the ticket system within 6 weeks and supports the internal developers if they come to a standstill. In the first step, Wahl & Co developed dashboards themselves that are filled with information from the database of the transport management system in real-time. Especially because Intrexx provides effective interfaces and makes programming so fast, Wahl & Co have been able to implement numerous additional applications in the meantime. EDI platform at Wahl & CoBased on the platform and the integration of standard Java classes, Wahl & Co use the system as a communication (FTP, SFTP, mail, web services) and conversion platform for customers and forwarding agents. The rapid integration of almost any format, the high performance, and the integrated monitoring function are especially noteworthy. Info monitor for piece goods transshipmentIn every hall for piece goods transshipment, Intrexx supplies monitors at every gate with all information relevant to the warehouse staff. At a glance, they are informed about the loading status and the status of orders in the warehouse management system. At the same time, the system provides search functions for consignments. Info system administrationIntrexx consolidates information from different applications in clearly laid-out dashboards (disposition monitors, service goods shipments, notifications of dispatch, duration reports, and palette management). Contractor managementWahl & Co works together with numerous forwarding agents. With Intrexx, they were able to conflate the management of all relevant information and processes such as assignment monitoring, documentation, time management, insurance, hazardous materials, licenses and much more. Driver’s license monitoringThe ongoing monitoring of the validity of driver’s licenses and ADR certificates is an important quality assurance aspect for a forwarding company. At Wahl & Co, Intrexx is integrated into the H+P Ident document verification system that reads and verifies all documents. Intrexx uses workflows to keep track of checking dates, inform the relevant employees and escalate if deadlines are not met on time. High acceptance among the employeesDuring the implementation of the Intrexx solution, the advantages of Low-Code came into their own: thanks to the graphical development interface, functions could be flexibly developed in ongoing dialog with the staff. This not only ensures that everyday requirements are covered but also increases the employee acceptance of the new system immensely. “Due to the flexibility of Intrexx, we were able to respond to the users’ wishes and requirements during development. As a result, employees were involved in the development of the portal from the beginning and are a source for the ongoing optimization,” says Franz Kloock, Head of IT and Business Processes.Further applications are already in planning. In the next steps, they plan to connect the invoice workflow, the damage documentation with Android scanner, a KPI dashboard, and the accounting system for rendered services to Intrexx.
Six weeks from the purchase to the first live application (06/2016) User management via the AD provides simple and individual user management Simple app development Open interfaces via JDBC, files and services (web, mail, protocols) Clear resource requirements – high stability Highly flexible, individual workflows Effective integration of data from the transport management system, CALtms, and other systems Tags: Data Integration
Logistics service provider

Wahl GmbH & Co KG
“Intrexx enables us to respond to the dynamic requirements of our internal and external customers quickly and flexibly.”

Franz Kloock, Head of IT & Business Processes

The avenue to ISO standard 9001

KFB Clarfeld Germany is a German family business that has been working in the area of ball bearing technology for 40 years. Over the years, KFB has specialized in the manufacturing and development of ball bearings, rolling-element bearings, chains and sprockets, and has developed into an internationally sought-after expert as a result. They put particular emphasis on sustainability and the highest possible quality of their products. Therefore, KFB acts in the scope of the quality management ISO 9001:2015.
Implementing the ISO standard entails a large amount of documentation. To meet the requirements of this documentation, filing structures etc. straightforwardly, they wanted to introduce a uniform, functional system as a solution. The continual digitalization in the company in particular provided the necessary motivation to completely do away with documentation on paper and improve processes prone to errors at the same time. Linking the individual applications together was the focus here. This should lead to improved action planning and a clearer definition of responsibilities.
Improve the quality of processes and close in on the ISO standardThe introduction of the Intrexx portal had a very positive impact on the continuous improvement process at KFB. It created a significant reduction in workload regarding the documentation of the QM system and for staff. The application “Dokumente” (Documents) generates a document structure that meets required ISO standards and provides a convenient overview of templates, records, procedural instructions and much more. Documents can be assigned and filed optimally with the classification into departments and categories.One of the main requirements of the ISO standard is the self-assessment of the management. In the application “Managementbewertung” (Management Assessment), KFB now has a simple way to define criteria that should be assessed and to determine the period and time of the review. To counteract the difficulty of regulating actions to be taken, activities and processes necessary to reach strategic goals can be recorded simultaneously. Additionally, a monitoring function, in the form of deadlines, supports the continuous improvement process. The optimized implementation of projects also brings relief and improves the internal communication in the company and arrangements within the team through Intrexx Share. As KFB works internationally, the CRM application not only regulates communication with customers, but also serves as a tool for sales management to document the actions of external employees and to exchange information.  Required meetings, especially the quarterly meeting in the scope of the quality management, are documented with the minutes application and the necessary actions are assigned. The resulting target-performance overview enables them to regulate their actions optimally. Leave requests can be sent to the HR department with just a few clicks. Furthermore, the knowledge within the company can be made available in one place. The implementation of the measurement technology has provided a noticeable process optimization. The respective reports from the measuring processes are recorded and these accompany the corresponding bearings in the subsequent process steps.
Greatly simplified and efficient quality management Digitalization of many work processes Knowledge exchange and management Trackable action planning and continuous improvement process Quality assurance Tags: Process Automation
Wholesale and foreign trade

KFB Clarfeld Germany GmbH
“With Intrexx, we were able to implement the ISO standard in our company quickly and straightforwardly. By integrating the software, we have created a good basis on which we can continuously monitor and improve our processes.”

Jens-Peter Clarfeld, Managing Director KFB Clarfeld Germany GmbH

All customer data at a glance

Widmann + Winderholler GmbH has made a name for itself as an authorized dealer for BMW and MINI in Upper Bavaria and Allgäu in particular. The company was created from the merger of the two car dealerships Widmann and Winterholler and the car dealer Mendler. The contractual partnerships go back as far as 1960. Meanwhile the car dealership Widmann + Winderholler GmbH employs more than 300 staff at seven locations.
A few years ago, the authorized dealer was searching for software that would allow them to digitalize their processes and forms efficiently. They aimed to improve workflows, strengthen their customer relationships and ensure greater transparency in the company. It soon became clear that all of these requirements could be met with Intrexx. The car dealership Widmann + Winterholler GmbH was especially convinced by the software’s flexibility and performance. The company has been using Intrexx since 2011. The creation of an individual and effective portal took a total of only about six months.
From efficient communication, via processing orders and exports, through to internal procurement, Intrexx supports the authorized dealer in every area of digital transformation. In particular, the employees benefit from the “Kundencockpit” application (customer cockpit). This is because the application provides them with a 360-degree view of the customers. Which contracts have been signed? Which services are planned, in process or have been employed? And which contacts, offers and test drives has the customer had recently? These questions and more are answered by the customer cockpit. It gathers all information relevant to the customer: Data from different BMW systems for service and sales, the ERP system (incadea.engine) and the digital archive (lobo-dms) are all linked to the Intrexx intranet in this application.It’s no surprise that the staff at Widmann + Winterholler GmbH readily accepted the portal. As Intrexx is an easy-to-understand software, the induction went very well. Meanwhile, the portal has already simplified the everyday working of 180 of the authorized dealer’s employees. Thanks to Intrexx, they not only ensured that data is processed centrally but they were also able to digitalize processes and make them more efficient.By introducing Intrexx Share in November 2018, the communication and collaboration in the company is now fast, efficient, transparent and uniform. A key goal is to better network company employees, both across departments and branches. Knowledge and ideas can be exchanged effectively with Intrexx Share. All employees, including workshop staff without their own PC, have been provided with personal access so that everyone can receive and share information at the same level.
Quick and straightforward digitalization of processes and forms Central and digital data processing 360-degree view of customers thanks to the customer cockpit application Improved internal communication by introducing Intrexx Share Tags: Collaboration
Automotive industry

Autohaus Widmann + Winterholler GmbH
"Without Intrexx, the key information in the company wouldn’t reach our employees. Processes would be noticeably slower and performing them on paper and with Excel would be more complex. Thanks to the construction kit system with Intrexx, you can create big and small applications for your own company quickly. The App Store provides many useful applications that can be customized easily."

Mr. Maik Niemann, Commercial Director, Autohaus Widmann + Winterholler GmbH

Kitchen furnishing goes digital

The worldwide largest furnishing retailer from Sweden has long-since made an international name for itself. It has numerous stores in a wide-range of countries and meanwhile employs many thousands of staff.
In Austria, the company looked for an ideal way to digitalize the entire communication with subcontractors. The solution was a smart combination of the Intrexx web portal and the mobile offline app mQuest®. The system was designed, implemented and rolled out in collaboration with the Austrian Intrexx Partner Xinger Solutions. It has been in successful operation since 2018. The furniture giant was especially convinced by the low price and fast lead time. The entire portal development was completed after just five months.
The integration into Intrexx was made easy thanks to a service-oriented interface. From the first measurements, via the electric, gas and water installation, through to the fitting – all data and orders go through a central system. An up-to-the-minute upload can be ensured via WLAN and mobile internet. The data can be edited and controlled conveniently from the central system. Orders and data collection sheets can be assigned automatically. In addition, documenting the entire process, including photo evidence and image markings, is very straightforward with mQuest®. Another advantage is that employees can see the status of the end customer’s kitchen project at any time. This not only increases transparency and organization but also increases the satisfaction of everyone involved.The system simplifies the day-to-day working of more than 150 employees. Their induction was quick and proved straightforward. The employees especially appreciate the clarity and simplicity of the portal. The company is already working on the planning and implementation of further applications.
Simple integration into Intrexx thanks to a service-oriented interface All data grouped together in a central system Up-to-the-minute data upload via WLAN and mobile internet Automatic assignment of orders and data collection sheets End-to-end documentation of projects Increased transparency, organization and satisfaction Tags: Extranet

Swedish furniture giant
"With mQuest® and Intrexx, we can model our entire communication with subcontractors and customers digitally and for mobile devices. Furthermore, the smart combination of two established solutions made the implementation and rollout incredibly quick, simple and cost-effective."

Bernhard Ehrenstrasser, Business Navigation Manager, Austria

SIG eKanban: Facilitating efficient procedures in manufacturing

The Späh Group is a business association with four locations. In the meantime, the family company employs more than 500 staff across Germany. The Späh Group has been active in the supplier industry and a partner of Technischer Handel (magazine for the industry) for more than 50 years. They manufacture among other things seals, punch press parts, wrought products and specialized parts out of rubber and plastic. Every year, billions of the business association’s parts are utilized in different industries across the world.
They wanted to noticeably accelerate numerous processes in the production. This was achieved by using the solution SIG eKanban, developed by the IT firm SIG, and the Intrexx portal that the Späh Group has already been using successfully for more than 10 years. The development platform Intrexx was especially convincing because of the wide range of possibilities for graphically modelling processes thanks to Low-Code Development. The Späh Group had already developed numerous applications in the area of administration with this. Now, Intrexx was implemented in a pilot project to improve processes in the production and to strengthen the connection between this area and the administration. Thanks to the integrated MQTT interface, this was realized easily. Therefore, other software providers weren’t even considered.
Low-Code saved unnecessary effortThe pilot project has already been carried our successfully. Introducing the eKanban module took about three weeks from the conception to the rollout. The aim was to digitalize the manual process for the packaging supply feed of multiple machines. This ensures that a minimum supply of the various carton versions is available at all times without the machine operator having to take care of the replenishment every time by foot.This was done by placing a card with an RFID chip under the last of each carton. When the supply level of a carton size goes below the minimum amount, the machine operator can notify the logistics department of this via an NFC reader. At the same time, the corresponding LED on the rack lights up red via a radio signal. Via the MQTT protocol, the need for new cartons is transferred to an Intrexx portal and displayed there in an overview of all stockyards and carton types. The logistics department confirms the request directly in the portal. The machine operator is informed of this when the corresponding LED lights up yellow. Once the stock is replenished, the signal card is read once more and deposited in the stockyard. The green LED then indicates that enough cartons are available once more. This ensures that everyone involved is always best informed about the current process status.“We deliberately selected an uncritical process to test the new system. We are now planning to introduce the eKanban in other production areas – through to material commissioning”, explains Marvin Schmidt, who is responsible for improving processes at Späh. Very flexible industrial-suitable standard components based on RaspberryPI were used to implement the solution. Therefore, additional processes can also be modelled easily and cost-effectively in the future with the appropriate sensors. To develop new ideas on the basis of this application, a cross-departmental innovation team was formed.
Accelerated processes in the production Digitalization of the packaging feed process Automatic information exchange between production and logistics Optimization of additional processes Tags: Industry 4.0
Manufacturing industry

Karl Späh GmbH & Co. KG
“For us, it was important to implement a platform that provides standardized interfaces for industrial communication with MQTT and that keeps development costs manageable even in this pilot project. Thanks to the out-of-the-box process modelling and multi-device capabilities, we were able to achieve very good results quickly in this complex setting.”

Ralf Diegritz, Head of Hosting, s.i.g. mbh

Mobile first! – Mobile intranet access for all KJF staff

Founded in 1911, the Katholische Jugendfürsorge (KJF) der Diözese Augsburg (Catholic youth welfare for the diocese of Augsburg) is a modern social organization to which over 80 different health care and social care providers and educational facilities belong. These are spread out across more than 150 locations in Swabia and Upper Bavaria. More than 5,500 employees help about 125,000 children, young people, families and adults with difficulties and questions each year – for example in vocational training centers, clinics and residential groups. Beyond this, around 200,000 further customers make use of the services of the KJF inclusive companies, including a hotel and a nature theme park in the Lake Constance region.
Person-to-person encounters are at the heart of the KJF’s work. This principle not only applies to dealing with clients and patients but also to the interactions between employees. Not only did the KJF want to better network employees but also to provide them with access to the employee portal, and the knowledge it contains, wherever they are via the Intrexx Mobile App. In doing so, the interaction and collaboration, which were noticeably improved in 2015 thanks to the new employee portal with the social collaboration software ‘Intrexx Share’, were raised up to an even higher level. Faithful to the motto “Mobile first”, the employees spread across more than 150 locations can use the Intrexx applications optimized for smartphones. The first and most important application is ‘Intrexx Share’ as a central communications tool. Further applications are to be optimized for mobile devices in 2019. With ‘Intrexx Share’, internal messages and groups can be viewed conveniently on mobile devices, and incoming messages and requests can be responded to quickly and easily.
Thanks to ‘Intrexx Share’, there’s more time for working with people, and exchanges between staff are faster, simpler and even more personal. As the access to the mobile portal is purely voluntary, the introduction should be accompanied and communicated with an internal marketing campaign.Recruitment management – everything in one place, always the right contact person At the end of 2016 the KJF additionally standardized its recruitment management across all locations and digitalized all of the process steps with the Intrexx application. The facilities can put together their job advertisements on-site using a central toolkit with text and image components, and then publish these internally as well externally once the online release has been given by the central HR department. With the toolkit, the HR department ensures that the job advertisements conform to legal standards (such as the AGG (General Act on Equal Treatment)) and also that the language is uniform in the sense of employer branding. The incoming applications are also completely processed through the Intrexx application and passed on to the corresponding contact person within the KJF.  These receive a message in real-time in ‘Intrexx Share’ and can therefore respond accordingly. Once more, this step positions ‘Intrexx Share’ as a pivotal element of the internal communication and collaboration at the KJF. In comparison to earlier, the processing and managing of the approx. 150 occupational groups is simplified and accelerated immensely.Additionally, the recruitment management application has a fully-automated XML interface to the regional newspapers “Augsburger Allgemeine” and “Allgäuer Zeitung”, so that job advertisements are automatically added to their online job markets. PDFs for the printed advertisements are created automatically as well. All advertisements are also published to the central KJF career portal and facilities’ websites – these are respectively filtered automatically – via the XML interface. The applicants can use any of the available ways – from the career portal, via the media portals through to the facilities’ websites – to send in their online application. All they need to do is click on “Apply now!”. All data is stored and processed centrally in the Intrexx application. This not only simplifies the job advertisements but also saves a great deal of man-hours for the large amount of application processes. By using Intrexx, it’s ultimately much easier for those interested in working with the KJF to apply. This is a big advantage especially in times of skilled worker shortage.
Mobility and flexibility Work groups and employee networking Quality management Human resources (job advertisement and recruitment management) Knowledge exchange and knowledge management Employee services (information for staff about life and job situations) Employee discounts and offers Tags: Collaboration
Healthcare and social services

Katholische Jugendfürsorge der Diözese Augsburg e.V.
“Intrexx accompanies us on our journey towards consistent modernization. Networked, simplified and understandable is the triad that describes our employee portal very well.”

Raphael Doderer, Head of the Marketing and Communication Department

LEUCO: Business success in times of Industry 4.0

There are countless types of woodworking. LEUCO provides the right tool for the vast majority of these. Today, the company is one of the world’s leading providers of carbide and diamond-tipped machine tools for working with wood and plastics. The tool portfolio comprises of circular saw blades, drills, hoggers and much more.Inventiveness and technical knowhow have been at the heart of the company, with its headquarters in Horb am Neckar, since it was founded in 1954. However, the success story of the tool manufacturer from the Northern Black Forest wouldn’t have been possible without its approx. 1,300 employees across the world.One of these employees is Roland Albert. When the engineer came to LEUCO at the end of 2014, he was given the task of improving processes in the production. As Head of Industrial Engineering, he is very aware of the current challenges: processes, products and services need to be continuously improved to meet the needs of the market.“Particularly in the age of Industry 4.0, obtaining and providing information is the pivotal element for business success,” observes Mr. Albert. But only when this information can be worked with meaningfully does this turn into an added value for customers and partners. A big goal was therefore to organize and visualize key figures from the production. The experience Mr. Albert gained from his previous employer was very beneficial here. He knew the software Intrexx and was certain: This is exactly the right solution for creating the desired reporting and for presenting the daily key figures in an appealing manner.
Bringing together what belongs together Today, LEUCO uses Intrexx to bring information from various software systems together and then provide this deliberately. A simple example is the assembly of each of the products. This can of course only be achieved when all of the required parts are at hand. The workers are provided with this key information by the Intrexx system that connects different data sources together to this end. The system gives the go-ahead once all of the required parts are available.The portal is directly displayed above the machine control for this purpose. In doing so, a separate computer isn’t required. Another advantage of this is that maintaining the data can be done decentralized: “Intrexx is our data and process interface. The great thing is: the machine workers always have access to the latest data in the Intrexx portal and can adjust this data themselves as well.”If you only look at the data management, LEUCO was able to make time savings of about 10%. However, the really big advantage is in improved quality. This is most obvious in the deployment of the laser marking system.This device inscribes the manufactured tools with various data. The information required for this comes from different systems: In principle we differentiate between process-relevant data (e.g. production orders, which are in SAP) and product-specific data (which come from the PLM system). The challenge was bringing this data together. Mr. Albert developed a solution without hesitation. This solution consolidates and conditions data from multiple sources and feeds the machines the necessary information. He sees the benefit of this solution particularly in the clearly reduced potential for errors due to the automatic data processing: “The worker now only has to select the target layout and doesn’t have to edit content – this means there are no more typing errors, for example.”Via a timestamp, which is written back to the Intrexx system, they can also track when which product was inscribed with which data. This means that tools are no longer inscribed multiple times, for example. Workflow ready in just an hour - Low-Code makes it happen Another use case is the efficient management of the assembly stockyard: LEUCO developed its own stockyard management system with Intrexx, which enables them to keep track of more than 150 stockyards. This provides two great benefits: Firstly they don’t need to implement an elaborate or oversized solution, and secondly the application was created unbelievably quickly thanks to the graphical Low-Code Development interface of Intrexx. “The entire process optimization took place in just 14 days. This definitely wouldn’t have been possible with another system,” Mr. Albert is certain.By modernizing their production processes LEUCO can continuously improve the quality of their products. Especially the customers – sawmills, interior construction companies as well as companies from the construction and furniture industry – benefit as a result. In pursuit of its digitalization strategy, LEUCO is going a step further and developing a comprehensive lifecycle management system. With this, the products – including their qualitative data (meaning test data and measurements) – can be tracked end-to-end. The customer has access to all of the required information about their products via a personalized customer portal. Scenarios such as preventative maintenance or the convenient ordering of consumable materials become incredibly easy to realize as a result.Mr. Albert is particularly enthusiastic about the speed at which he can develop solutions with Intrexx: “Within an hour I can create a workflow that improves collaboration in a project, for example. You can provide solutions agilely and speedily without turning them into a huge project.” No manufacturer can avoid the challenges of the digital transformation – but with Intrexx as a digitalization turbo boost, LEUCO has an ace up their sleeve.

The highlights Production processes are digitalized and simplified Machine data is processed and provided automatically Reporting and visualization of data Rapid development of workflows and processes Tags: Industry 4.0
Tool manufacturer

LEUCO Ledermann GmbH & Co. KG
“The effortlessness that improvements to processes can be made with is definitely a striking argument for Intrexx.”

Roland Albert, Head of Industrial Engineering

Austria Pet Food GmbH: Truck loading control with Intrexx

Austria Pet Food produces high-quality dog and cat food for brands of international chains and specialist retailers across Europe. With its production facility in Europe, the company is an exclusive private label producer and focuses on sustainable product quality “Made in Austria”. An IFS certificate (International Food Standard) confirmed the high standard of quality.
The shipped products not only correspond to this high standard of quality in their content but also visually. To guarantee that these goods are undamaged when they arrive at the customer, Austria Pet Food needed a tool that documents the loading and unloading of their trucks in accordance with regulations.Previously, the loading and unloading was documented arduously via slips of paper and separate photos, and then saved onto the server later on. This entailed a great deal of administration work. Additionally, this process didn’t provide the desired goal of having rapid and central access to data Information at a glance in the portal To be able to view information quickly, simply and clearly, Austria Pet Food decided to implement Intrexx as a central portal software.Together with the production management, Xinger Solutions e.U. developed a mobile-compatible application “Verladekontrolle” (Loading control). The following functions were important here: Import delivery slips from SAP Store photos from trucks Digital driver signature Control and confirm each order item Another important part of the realization was a simple mobile interface that the warehouse personnel could operate easily with a tablet.With Intrexx and Xinger Solutions – the Austrian distribution and solution partner of United Planet – every single one of these conditions could be met and the requests could be realized very quickly. The functions: Entering of driver and vehicle data Processing of delivery slip items Recording of loading and unloading pallets Instructions for the driver who confirms with a signature Photo documentation of the loading and the truck layout Perfect documentation – with minimal effort With the implemented solution, previous manually created and stored documentation could be made available centrally. Thus, loadings and unloadings are easy to find and can be searched through based on different criteria. The work required for the documentation could be reduced greatly because the recording can be completed directly at the truck and is then immediately available centrally in the portal. Thanks to the responsive design, the application can be accessed and operated on any and every end device.

The highlights Large savings and simplifications in the administration Good overview of open and completed loadings and unloadings Automatic import of each order item from SAP Digital driver signature Tags: Industry 4.0
Animal food industry

Austria Pet Food GmbH

“Intrexx combines the benefits of user-friendliness with straightforward adaptability and customizability to our circumstances. The implemented loading control simplifies the documentation and our transparency towards our customers.”

Roland Raffer, Production Manager

Industry 4.0 between heaven and earth

The Grimsel Area – mighty mountains, steep cliffs and water in all its phases. Power is generated here that supplies energy to large parts of Switzerland. The Kraftwerke Oberhasli AG (KWO - Power Stations Oberhasli) produce up to 2,300 gigawatt hours per year. They not only rely on water streams but also on data streams. The KWO makes these commercially usable with the software, Intrexx.
Traditional company with the modernest technologyWith almost 100 years of history, the KWO is a company between tradition and modernity. On the one hand, for example, there is the upkeep of the historic Alpine hotel, Grimsel Hospice. On the other hand, there is the use of the modernest technologies. In this respect, the KWO was using Industry 4.0 technologies long before the term “Industry 4.0” even existed.
Low-Code at it's best: various systems, all united in one platformIn 2010, the KWO introduced an intranet based on the software, Intrexx. They soon realized that the software had a lot more potential than just developing a classic intranet. Project leader Wolfgang Sutter says, “With Intrexx, almost anything is possible. Our employees no longer wanted to work without the portal. Due to the positive feedback and because the software can be implemented in the widest range of scenarios, we have been developing the functions step by step since then.”Today, the KWO connects a large amount of data in their Intrexx portal - thanks to Low-Code, the processes were adapted exactly to the requirements of the KWO. The system analyzes more than 100 data records per second, for example from the weather stations that are installed at various points in the area, which is up to more than 2,200 meters above sea level. In addition, data from external data sources, such as the daily avalanche warning, is processed in the system.If nothing else, this increases safety for the more than 12,000 visitors each year that utilitze the tourism offer of the KWO. At all times, they can track how many places are still available in the cable cars, which groups are being lead by the mountain guides and how many people are at each location. This means no one goes missing, even in the 30-kilometer-long tunnel system beneath the Grimsel Pass.At the same time, the KWO reduces workloads and increases efficiency with its “Industry 4.0” portal. All important information, regardless of whether it comes from sensors or web applications, is available at all times online. And many processes practically run by themselves. For example, the control of the mountain railways is fully automated.
Benefits Rapid development of custom applications Information from various data sources can be utilized Processes are automated and continuously improved Tags: Industry 4.0
Energy supply

Kraftwerke Oberhasli

“With Intrexx, we create our own applications extremely quickly. The areas of application range from the intranet through to Industry 4.0. We can utilize data from almost any source – regardless of whether it  comes from web applications or sensors. As a result, Intrexx creates real added-value for our employees and customers.”

Wolfgang Sutter | Head of IT and Management Systems | Kraftwerke Oberhasli

Independency and effectiveness with an Intrexx-based extranet

BEST-REISEN is an association of more than 600 independent travel agencies in Germany has  established itself on the market over the past 25 years. The independently organized travel agencies act as an alliance towards tour operators and other market players.As the umbrella organization, BEST-REISEN represents the interests of the travel agencies.Since 2013, BEST-REISEN is part of a sustainability initiative, which incorporates a range of people from travel agencies to tour operators, to use resources more responsibly.
Adaptable without training expenditure After ten years, the existing static extranet was to be replaced by a modern solution. The extranet serves BEST-REISEN as a central customer data management as well as a communications platform between member travel agencies and the BEST-REISEN headquarters in Filderstadt. It was very important to them that the new portal could be could be customized to the individual requirements of the company and sector – without a lot of programming effort. The 2,500 users should be able to implement the new system immediately, without the need for training.
A central connection point for 2,500 users - realised with Low-Code Intrexx was chosen because the ability to create custom applications without a lot of programming effort was particularly convincing. Frauke Siech, Head of Sales Controlling, Member Service and IT at BEST-REISEN, was responsible for the introduction. The graduated tourism business economist without an IT background was able to conceive, create and successfully roll out the new extranet for 2,500 users in just half a year. Low-Code development made it possible for her to implement her ideas in individually created applications without much programming effort. The users can retrieve up-to-date information via the extranet at any time. With just a click they can see their current sales statistics, for example. Beyond this, they can order marketing materials from an external service provider and even advertise vacant places for group tours. Dates for internal events and further trainings can also be viewed in the portal. An automate signup routine for these dates is in planning. The BEST-REISEN extranet with its custom-built customer data management provides especially the headquarters with a great reduction in workload. As an interface between travel agencies and tour operators, the headquarters’ work is now simplified greatly.
The highlights: Time and money saved thanks to digitalized processes Quality assurance Simplified information exchange between a large amount of users Introduction possible “on the side”, without expensive project stages Tags: Extranet

BEST-RMG Reisen Management AG

“What I really like about Intrexx is that you can take care of things yourself without having to rely on expensive IT service providers. With our new extranet that is tailored to us, we save a lot of time in our day-to-day work.”

Frauke Siech, Head of Sales Controlling, Member Service & IT, BEST-RMG Reisen Management AG

ROI achieved in no time with a digital logbook

Reshaping, stamping and cutting sheet metal: Since 1970 the company Hago from Küssaberg has been an all-rounder for high-quality and efficient sheet metal solutions. The company philosophy of Hago and its 750 employees is characterized by the willingness to continuously invest in new technologies and implement these successfully.
More transparent and straightforward manufacturingWith the installed hightech, Hago manufactures sheet metal parts in all shapes and sizes – all according to the customers‘ request. The spectrum and possibilities of the modern production range from parts as small as a paper clip through to body panels for buses. Hago can produce in batch sizes from 1 to multiple millions per year and supply renowned customers around the world.Within the scope of a project, Hago asked themselves how they can shape their manufacturing to make it more straightforward and transparent. With this in mind, the company started an Industry 4.0 project that quickly showed signs of success.
Data used to drive continuous improvementIn collaboration with the software service provider, CEM-Soft, Hago implemented a connection between the PLC control of the ultramodern laser welding machines and the software, Intrexx. This enables them to graphically process data so that it can be viewed immediately – even on mobile devices. This means the team can view the current operating conditions and key figures. As a result, authorized employees have an overview of workload, problems, machine effectiveness and production quality.This is valuable information for continuous improvement processes and the basis for predictive maintenance. “Today, we can calculate speed factors, carry out quality calculations and create analyses using the OEE. This has already enabled us to greatly increase quality,” says Patrick Kunder, Head of Laser Technology.Thanks to the solution, the recording of all machine logbooks has been fully automated. In the past, this was all done by hand – including the transposed numbers. This had to be done three times a day per machine with each time taking up 15 minutes. They can now manufacture in the gained time instead. Due to the number of connected machines and the underlying threeshift operation, this increases productivity immensely.Production could already be improved by 2.3 percent in a short space of time. However, what‘s even more impressive is the increase of quality by 13 percent. The investments into the interface and platform had already paid off after just 6 months.
Benefits Prompt ROI due to clear reductions in workload Measurable increase in quality and greater productivity Rapid implementation together with the Partner on-site Tags: Industry 4.0
Supplier for the automotive industry

“Intrexx simplifies our work in production. It‘s great fun when all machine data is delivered directly to the tablet with such clarity.”

Patrick Kuner | Head of Laser Technology | Hago Feinwerktechnik GmbH

Digitalization opens new doors

Every company uses manufacturing equipment that has to be tested at regular intervals. Depending on the size of the company, the cost of this can be huge. Based on Intrexx, SYFIT GmbH developed an Industry 4.0 cloud solution that simplifies this process immensely. In doing so, SYFIT is revolutionizing the testing of manufacturing equipment! This allows the company to open up brand new fields of business
Every chain is unique – and clearly identifiableEvery company is responsible for the occupational health and safety of their employees. Therefore, they are required to get their implemented manufacturing equipment checked on a yearly basis. This is time-consuming and expensive: Even small and medium-sized enterprises often have more than 30,000 pieces of manufacturing equipment subject to mandatory testing.The industrial chains from the manufacturer RUD Ketten are included in this. For this reason, the company developed a digital solution for the checking process: Every piece of manufacturing equipment is uniquely labelled with RFID chips. These are then tracked and managed end-to-end via a service platform. This simplifies the checking procedure decisively.
Digitalization creates new fields of businessTo begin with, the solution was offered exclusively to customers of RUD Ketten. Impressed by its success, they founded the subsidiary company SYFIT GmbH in February 2017 as a joint venture with German Telecom. SYFIT now markets the checking, managing and documenting software “AYE-D.NET” worldwide.The career of Zoltan Demeter also took an unexpected turn because of this: He went from being IT manager at RUD to being the managing director of a digital service provider. He emphasizes, “For us, it was never about designing a digital product, but rather about meeting the needs of our customers.” The success proves him right: In Germany alone, over 32,000 companies have immediate need of a digital solution for checking manufacturing equipment, according to estimates.The IT and process expert Demeter explains: “We manage to reduce the identification of manufacturing equipment from an average of over ten minutes down to just a few seconds.” This allows companies to act economically during legally stipulated manufacturing equipment checks.SYFIT GmbH is an example of successful digital transformation: Zoltan Demeter and his team are stepping into a brand new business field – and are providing their customers with unforeseen added value.
Benefits Tangible reductions in workload for testing manufacturing equipment Modern business model by creating digital services Strong partnership with the provider Tags: Industry 4.0
Service provider

Syfit GmbH

“With our solution based on Intrexx, we manage to reduce the identification of manufacturing equipment from an average of over ten minutes down to just a few seconds. This service excites our customers – and was our launching pad for the modernization of our business model.”

Zoltan Dementer, Managing Director

Under one roof

The investigation brought them to the extranet: Since its founding, STREIF has constructed over 80,000 homesteads in Germany. For the most part, sales are handled by a country-wide organization consisting of approximately 80 franchises. They wanted to bring all of these under one roof, a digital one.
Germany-wide connection and central administrationSTREIF wanted every franchisee to have constant access to the latest information and materials to provide customer care at the highest level. For this reason, STREIF made the decision to create a collaborative extranet. In the future, this was to be a central location for managing information and processes.
Standardized customer care and consistent qualityIntrexx provided an ideal basis: many ready-made applications, which could be customized to the individual business processes of STREIF, and a web-based interface that enables these to be used from anywhere. This allows the franchisee to access the portal conveniently in their browser. The implemented extranet collates the information relevant to the respective franchise representative and leads them through each of the support steps. From the first contact, via the offer and contract signing through to the construction approval and customer care afterwards, all of the steps are standardized. Customers are provided with consistent support with the same quality standards at all times.The STREIF employees can also keep track of all of the data: they can retrieve the project status and perform analysis or controlling via the portal. Neither paper nor emails are required to achieve this. Every process is digitalized and the extranet enables direct communication with the franchisees.The four big online real estate exchanges – ImmobilienScout 24, ImmoWelt, Immonet and Immopool – are also provided with data via the portal. All of the data for the various houses now only needs to be recorded once centrally. Enquiries about the objects can also be recorded clearly and manageably in the Intrexx portal. These are transferred from the internet to the CRM system.In this way, STREIF uses the extranet to connect its headquarters, franchisees and the online exchanges in one powerful network under the banner of customer care.
Benefits Digitalized processes simplify and standardize customer care Sales documents and product information can be viewed at all times Offer processing and controlling via the portal Tags: Extranet
Construction industry


“The Intrexx portal provides us with a decisive competitive advantage. It optimizes processes, improves the internal communication and supports our customer service team with information and services for their daily tasks.”

Georg Fell, IT Manager

StudienStiftungSaar minimizes bureaucratic effort with Intrexx

To support the students at the colleges in the state, the Saarland state government founded the private-law StudienStiftungSaar in 2009. Funded with a capital of six million Euro, the StudienStiftungSaar has financed more than 2000 scholarships to date. They provide support for the following areas: MINT (Mathematics, IT, Natural Sciences, Technology), Economics and Law, Health and Fitness, Music and Art as well as Linguistic, Cultural and Social Sciences. When selecting who should receive a scholarship, a voluntary engagement and the social background are of particular interest for the StudienStiftungSaar.
The StudienStiftungSaar is facing the challenge of efficiently organizing the application and appraisal process in a way that meets the individual application requirements for the various scholarships and that integrates all of the relevant parties (academic foundation, colleges, applicants, appraisers) while minimizing the bureaucratic effort.Online application portal facilitates the fair awarding of scholarshipsBy developing an Intrexx online application portal, the StudienStiftungSaar was able to implement the requirements. As well as developing the corresponding applications for managing master data, for applicants to register electronically and for implementing a registry process for user accounts, existing text content from the previous website also needed to be migrated into the Intrexx portal being developed. Based on the existing online presence of the StudienStiftungSaar, a corresponding layout for the Intrexx portal was developed and implemented.   The awarding of 66 different scholarships is currently being administrated in the developed portal. The application process is at the beginning and is supervised by the foundation or the colleges. In the portal, pupils and students can see which scholarships are currently being advertised and then apply for them. Applicants can create a profile on the page and upload their record of achievement, CV, personal statement and if required, other required forms. During the application process, the users can view information about the status of their application at all times. This is achieved with the implemented “post-box system” so that confidential, personal information isn’t sent via email.Shorter processing times thanks to simplified work for appraisersAs well as the application process, the subsequent appraisal process was also implemented into the Intrexx portal. Once an application has been submitted, college lecturers and professors are assigned as appraisers. These are then provided with access to the application system and can create and upload their appraisal in the scope of the selection process. Once the appraisal process has been completed, the applicants receive a notification in the application portal as to whether their scholarship has been approved or denied. Since implementing the application portal in 2015, more than 3,000 applicants have registered in the system and have submitted a total of about 3,300 scholarship applications to date.Tags: Extranet

Education and research


The hunt for the right service part

The operating hours counter has long suggested that maintenance is overdue. But how do you get hold of the right service part quickly and easily? The solution: an innovative digital service was needed. To make it easier for customers to order service parts, BOMAG implements a multilingual B2B online shop.
Modern customer service thanks to e-commerceThe company BOMAG, which is based in Boppard and has been a member of the FAYAT Group since 2005, produces machines for compacting earth, asphalt and waste as well as stabilizers/recyclers, planers and pavers. The world market leader in the sector for compaction technology has six branches in Germany and twelve independent subsidiaries.More than 500 distributors in more than 120 countries guarantee the worldwide sales of BOMAG machines and their service. This service is also provided online: in the “BOMAG Parts Webshop” customers can order service parts for their machines quickly and without complications – regardless of what time it is and where they are.
B2B shop perfectly tailored to their own needsWith the web shop, BOMAG is adapting to the current trend towards e-commerce. In doing so, the company emphasizes that the internet represents an important source of supply for purchasing service parts.To create the web shop, BOMAG uses the Low-Code Development platform, Intrexx. The software makes it easy to create business applications, intranets and B2B portals (as is the case with the “BOMAG Parts Webshop”). By using Intrexx as a basis, BOMAG benefited from the big advantage that they can tailor the web shop precisely to their own needs.That employees from outside the IT Department can easily get to grips with the software, speaks for Intrexx’s ease of use. Customers can now place orders at any time of day. Thanks to the responsive design, this can even be done conveniently via smartphone or tablet at the building site.
Benefits Improved customer service: orders can be placed at all hours Electronic service parts catalog with up-to-date availability Answer to the question of e-commerce Tags: Extranet
Machine Engineering


“I was surprised at how user-friendly the Intrexx Portal Manager is. You can take care of a lot of things quickly yourself, without having a lot of programming knowledge.”

Frank Liesenfeld, Project Manager BOMAG Parts Webshop

Electronic medication plan in the Rhineland-Palatinate

The transition of patients from in-patient hospitalizations to treatment from licensed doctors is often coupled with changes to the pharmacotherapy. The course of the sickness and the legal regulations, which are different for each sector, necessitate changes to the pharmacotherapy. Poor communication between these sectors and absent media, which every healthcare professional responsible for the patient can access, can lead to loss of data and quality, ineffective pharmacotherapy, and disruption to the treatment of the patient.
Improved treatment thanks to clear medication history overview The ability to track the pharmacotherapy of a patient effectively is the basis for comparing and balancing the medication between the treatment sectors. As well as the patient questionnaire, another reliable source – such as a list of past medications – should therefore also be available as an information source. The doctor providing treatment needs to have a full picture of the medication history of their patient.Therefore, one of the digitalization goals in the health sector is to introduce electronic medication plans nationwide in Germany. In the scope of a pilot project, an electronic medication plan was implemented in 2014 in the Rhineland-Palatinate. The plan used the national medication plan according to § 31a SGB V (Social Act Five), which was later rooted in the eHealth law, as a template. On the basis of the Low-Code Development platform Intrexx, a medication plan was created as a communication platform for care providers for reading, managing and updating patient plans to achieve this. The Intrexx medication portal implements legal standards Five hospitals with selected units, approx. 120 pharmacists and about 80 doctors took part in the pilot project. These can independently enter and track prescribed medication via the medication portal. Access is controlled using a QR code. When a new prescription is created, the medication history is versioned so that a complete overview is guaranteed for that patient. To make it easier for doctors and pharmacists to enter and analyze data, a connection was created to the medication database via a REST interface. This allows the correct medication and active agent labels to be identified and saved uniformly. Using the national central pharmaceutical number simplifies the analysis of prescribed medication. Encryption safeguards data protection standards Additional functionalities were integrated into the Intrexx medication portal for evaluation purposes. Pseudonymized evaluation data records are generated automatically from the portal directly. As part of evaluating the pilot project, this allows insights to be gained that are incorporated into the future implementation of electronic medication plans.A special challenge in this context is found in the high level of security required for highly sensitive personal medical data. To meet these security requirements, an encryption function was integrated into the portal among other security measures. The conception of the portal was discussed with the responsible state data privacy officer and adjusted based on their feedback.

The highlights Noticeable simplification of inter-sectoral communication Doctors providing treatment are better informed thanks to the medication history Secure encryption ensures that the system totally conforms to data protection standards Tags: Data Integration
Health services

University Hospital of the Johannes Gutenberg University Mainz

Digital workplace in the Silicon Valley of Romania

Transylvania – the first thing people usually associate with it are mythical creatures and thick forests. Today, Transylvania is an economically strong region with numerous technology companies. A&I Consulting supports its customer in investing in this region. To improve their processes, they searched for a solution for CRM, task management and time tracking.
The business consultants A&I Consulting S.R.L. has its headquarters in Cluj-Napoca – the heart of Transylvania and second largest city in Romania. In the university city with more than 100,000 students, it’s not uncommon to hear a mixture of Romanian, English, French, Spanish and German. The cosmopolitan city is part of Romania’s fastest growing economic region and attracts investors from across the world.A&I Consulting supports companies who want to invest in this hotspot for technological development. The experts for accounting and tax consultancy promise their customers a fast start and competent advice for all questions about the Romanian tax law.Wanted: Task management and transparent processesFor the young consultancy team, this comes with numerous tasks for different customers every day. Due to the continually growing number of customers, keeping track became more and more difficult. Therefore A&I Consulting looked for a software for their task management, time tracking and customer relationship management (CRM). They wanted an application that could gather all of their information together centrally.All arising tasks should be managed clearly. And the management wanted to gain transparency: Who is working on what and how is the timeframe? Previously it wasn’t possible to track the status of tasks. Furthermore, the consultants didn’t have an ideal overview of their customers. Contact data and tax information were stored in different databases. And if a consultant was absent once due to sickness, their colleagues didn’t have enough information to be able to replace them effectively.It soon became clear: Finding one single solution that could fulfil all of these requirements would be difficult. That’s why the young Romanian company first played with the thought of having a complete, bespoke web application developed. However, this would have been an effortful and expensive option. They wanted to greatly reduce the development time by implementing a Low-Code Development platform.Found: A Low-Code Development platform for the Digital WorkplaceIn their searching, A&I Consulting came across Intrexx. This software offers a wide-range of Low-Code application templates as well as a graphical application and process designer. With these, Intrexx enables the speedy and straightforward creation of applications and portals in particular. A&I Consulting found a competent contact in their home city of Cluj-Napoca with the Romanian Intrexx Partner Target-E. Within just four months, A&I Consulting were able to introduce a Digital Workplace that greatly exceeded their initial expectations. The employees can now find all of the required functions and information at any time and place in the clear web portal.All of the benefits of a bespoke solution – in a fifth of the timeAdrian Mot, Managing Director at Target-E, adjusted the required applications to the requirements of the business consultants exactly. In particular, the CRM system was designed with Intrexx exactly to the wishes of A&I Consulting. This guarantees that the work processes are supported as best as possible and that employees enjoy working with it. And they are really excited about their Digital Workplace: Because of the integration of emails and data from other software system, they can really find everything they need. And all of this in a visually appealing and modern working environment.Today, A&I Consulting can visualize all of their customer information. The account managers are constantly in the loop and can provide the best support for their customers. Pending tasks can be seen at a glance. And the time recording for each task not only creates transparency but also enables precise planning and pricing for future offers.

The highlights Tasks are easily planned and tracked A good overview of customers improves processes A strong basis for creating and pricing offers All information and processes at the Digital Workplace Tags: Data Integration
Consultancy services

A&I Consulting S.R.L.

“Intrexx helps us to decisively improve our work processes. All important information is gathered together centrally in our digital workplace. All pending tasks are planned and tracked here.”

Ramona Bucsa, Special Project Coordinator

Satisfied pupils and happy parents thanks to the Intrexx Canteen Portal

Due to the growth of all-day schools, the canteen is increasingly playing a central role in educational facilities in Germany. With its Canteen Portal, datacapo is making sure that school canteens can be managed efficiently and that their customers are provided with a good service.
Monday morning, after double Math, PE is next on the lesson plan. There wasn’t a lot of time for breakfast meaning the stomach will definitely start to rumble by now. It’s a good job there’s a school canteen! Even better when it doesn’t provide mass production food but offers a selection of healthy foods instead.Plannability for the kitchen, service for the pupilsFor a subject that is so directly connected to the well-being of our children like their daily nutrition, “one size fits all” hasn’t been an option for some time. With the Canteen Portal from the South-German IT service provider datacapo, school canteens can be managed efficiently and their customers are provided with a convenient service.Week for week, pupils can choose from various meals together with their parents and put together their own menu plan. This helps the caterers or canteen kitchen to make precise plans. And parents can rest assured that their children will get something good to eat.The Canteen Portal created by datacapo is based on Intrexx. This is a Low-Code Development platform for web applications, intranets and digital working environments. The company from Emmendingen has been a solution partner from the very beginning. Ingo Lenzing, Managing Director of datacapo underlines the benefits of Intrexx: “Especially when it comes to managing large volumes of data via a web-based interface, we harness the benefits of Intrexx.” When you consider that a canteen portal customer in Baden-Württemberg manages over 40 schools and 10,000 pupils, it becomes clear why the handling of large volumes of data is so important.More security with cashless paymentsThe pupils – or more accurately their parents – each have their own user access to the Canteen Portal. They can add money to the connected user account online here. This is a modern version of break money so to speak – just with the benefit that the money isn’t spent on sweets before lunchtime! In the school canteen itself the pupils pay conveniently with an RFID chip and without cash.Each year approximately 25,000 food orders and 400,000 item purchases at 40 locations with almost 12,000 users are processed in total across the various canteen portals.Modifications as quick as stirring a saucepan - Low-Code makes it possibleIntrexx especially plays a role as the administration backend in this solution. The administrators of the system on the customer side – typically those responsible for the IT at the school or caterer – maintain all of the solution’s master data here. This includes menus, point of sale configurations and items, including their pricing.The respective products and processes naturally vary from canteen to canteen. This is where a great benefit of Intrexx comes into play: Custom modifications can be implemented quickly and even with minimal programming knowledge. The graphical user interface allows the user to create applications by drag-and-drop. These applications can easily be adapted and extended at any time. This means that users benefits from a solutions that meets their requirements exactly and is affordable nonetheless.If a school and its canteen are added to the system, the requirements are discussed in advance and then checked as to whether they can be implemented into the existing system. If they discover that new requirements are necessary, a calculation for the implementation is created and its execution is requested.In doing so, many bespoke requests could be implemented within the system e.g. account balance retrieval at customer touchscreens, two separate canteens within a school with separate billing and statistics or even the ability to use the serving counter more than once – once for the main course and once for dessert, for example.

The highlights Efficient canteen administration relieves caterers Cashless payments create convenience benefits for pupils and parents Clear savings in comparison to solutions from the competition Tags: Extranet
Education and research

datacapo IT sports services GmbH

“Thanks to Intrexx at the backend, we can offer our customers a software that noticeably accelerates processes, is affordable and provides our end customers with enormous convenience benefits.”

Ingo Lenzing, Managing Director of datacapo IT sports services GmbH

Customer service is the best evidence

SPIE Deutschland & Zentraleuropa GmbH is one of the leading service and system providers for the energy infrastructure of utility and industrial companies in Germany. The company faces a digital challenge: more than 45,000 customers need to be managed as easily as possible. To model all aspects of customer  management, the mySAP CRM was to be replaced by a new web-based sales portal.
Clarity in customer management ensures ideal service To ensure the highest level of customer proximity, SPIE Deutschland & Zentraleuropa GmbH is extensively present with approximately 100 locations. With a customer base of around 45,000 customers, customer management is a big challenge – the number of offers created each year alone ranges between 15,000 and 20,000. To keep track of all of these numbers and to be able to respond to the individual needs of each customer, the new customer management system should, in particular, be easy to use. The employees in the Sales Department should have clear and speedy access to comprehensive information about each customer and the offers. Additionally, the system should be accessible from any location. They needed an extranet.
Interlocking processes and location-independent access With Intrexx, it was possible to set up a highly customized CRM system. The sales processes from the various departments were improved by making it simpler to record and search for customer data during the respective offer phase. The entire lifecycle of an offer can be tracked in the system. Offer overviews and individual reports can be created very quickly.Modifications to the system can be carried out without complications and ensure the highest level of adaptability. This ensures that the system is highly accepted by the employees and guarantees continuous improvement.As was the case with mySAP CRM, the new customer management system can also connect to the existing SAP ERP system. With its Connector for SAP, Intrexx has read and write access to SAP data. In this way, customers and offers can be recorded and managed consistently and without media disruptions. This means the entire process chain for the creation of offers is interlocked and automated. Because the solution with Intrexx is web-based, a uniform level of information across the company’s locations is ensured.
Benefits Noticeably more comprehensive customer service Level of information is more uniform across locations Increased revenue from existing customers Tags: Data Integration
Technical services for buildings, facilities


“I am absolutely convinced that the future of customer management is in portals. This is obvious because with a portal solution like Intrexx, you have a lot more options. We would definitely do everything the same way again!”

Michael Drönner | Head of the e-Business Department | SPIE Deutschland & Zentraleuropa GmbH

Johannes Kepler University Linz digitalizes work processes with Intrexx

Since its founding in 1966, the JKU has established itself as an innovative center for science and social sciences. Today, the JKU has an international renown and is the largest institution of the state of Upper Austria not only in fundamental research but also in applied research. Interdisciplinary and practice-oriented tuition in coordination with the current requirements of the economy and society, collaborations with about 300 partner universities in more than 50 countries, more than 120 professors and approximately 1,800 teaching staff all guarantee that the research and studying conditionals are ideal.
To provide information quickly and centrally, the JKU has been using Intrexx as a campus portal for many years.Among other things, the maintenance on the campus grounds was performed by internal specialized departments. To date, the processing of the tasks was completed on paper, this entailed problems in the process’s transparency and in the flow of information.Xinger Solutions e.U. developed the application “Task management” together with the specialized department “Service Center”. The following functions were important here: Processing of cost approvals Transparency of work steps Real-time information about a task High usability for the tradesmen For the implementation, it was important that the requirements of every department, which uses this application, were taken into account and that these could actually be implemented in the software.
With Intrexx and Xinger Solutions – the Austrian sales and solution partner of United Planet – these requirements could be fully satisfied.The features: Overview lists with filters for analyzing the current tasks Simple input form for entering/editing tasks Notification process to distribute reminders and information Workflows for the cost approval process Simple look & feel History to create transparency for each task Thanks to the implementation, the quality of the information available to the task managers could be increased many times over. The reminder function prevents tasks from being “forgotten” and thanks to the history, every work step can be analyzed precisely.The interface was designed in such a way that people without specialized computer knowledge could also work with it easily. The saved working time can now be used for the actual task areas of the tradesmen.
Digital workflow for the approval process Task history creates transparency Fewer mistakes thanks to automated notifications Simplified processes save time and money Tags: Process Automation
Education and Research

Johannes Kepler University Linz

Deutsche AIDS-Hilfe e.V.: Cross-associational collaboration made easy

Only a few symbols are as well-known world-wide as the Red Ribbon. It is the concise symbol of solidarity with HIV-positive and AIDS patients and also represents the battle against the immunodeficiency disease. Whoever wears it demonstrates awareness of the social problems that AIDS entails.
The registered association Deutsche AIDS-Hilfe e.V. (DAH – German Aids Support) is characterized by the Red Ribbon. The DAH is an umbrella association of about 130 organizations and facilities across Germany. It represents the interests of people with HIV/AIDS in public and with respect to politics, science and medical research. To achieve this, the federal branch in Berlin takes on tasks such as trainings, advanced trainings, skilled, committee, public and political work, as well as self-help support on a federal level. Each member organization performs this work primarily on a local, regional and national level.Communication as the key to successful workingThe approximately 500 full-time employees of the association deal with the diverse tasks with the support of about 5,000 volunteers. Dirk Hetzel is one of the longstanding employees at the federal branch in Berlin. As Advisor for Internet-Supported Prevention he realized that the full potential of the association can only be utilized if they communicate effectively.In the past, there was only one option for reaching the many voluntary employees on a regular basis: the newsletter distributed by the umbrella association. However, this one-way communication was quickly no longer able to live up to the requirements of a modern organization: “Effective interaction with this was of course not possible. This had been a problem for us for some time,” states Mr. Hetzel.And that’s why the qualified educationalist and social media manager took up the challenge of improving the collaboration of the voluntary and full-time employees. As well as networking the voluntary and full-time staff, there were two crucial goals: The facilitation of project-related group work with the aid of a social extranet and the establishment of a cross-associational knowledge management. The knowledge found across the entire association was to be used more effectively.
The long search for a suitable extranet solution...They started with a comprehensive market analysis – the search for a suitable solution took almost one and a half years. Representatives from each member organization were also involved at this point: In workshops, the DAH was able to clarify what was actually needed and expected. Based on this, Dirk Hetzel and his team created a requirement specification against which the potential solutions had to be measured. The portal framework, Intrexx, with its integrated collaboration application, Intrexx Share, came out on top in the end.The extensive market research was worth it, as Mr. Hetzel explains: “As soon as I became aware of Intrexx, I was immediately convinced. I had never seen anything like Intrexx Share. The intuitive interface and its high level of usability were the biggest arguments for us. And it’s worth it: We are yet to receive any application queries for it.” As well as its ease-of-use, the cost effectiveness in particular spoke for the product: “Other solutions were inflated and above all too expensive. The bottom line is, Intrexx is financially feasible, even for an organization like ourselves.”... and then things started to happen very fastThe social intranet was set up in just 3 months from the decision to the go-live date. As advice for similar projects, Mr. Hetzel emphasizes the importance of clear coordination with the management and the association’s stakeholders: “Without their involvement, the introduction would probably not have gone so well.” Furthermore, designating key users in each member organization, who help promote the portal, proved to be successful.The platform especially shows off its benefits when it comes to project-related group work. Thanks to the gathering of project members and the corresponding discussions and documents, it is particularly valuable. It was important for a large association such as the Deutsche AIDS Hilfe to be able to work together and exchange documents at a national level with the tool. The as yet 70 project and subject-specific groups are a perfect environment for this.The self-help conference “Positive Begegnungen” (Positive Encounters), which takes place every other year, is a good example: A large amount of the preparations take place in the corresponding project group: “Our old extranet didn’t provide us with anything of the sort,” reports Mr. Hetzel and elaborates: “In the subject-specific groups, particular subject areas are discussed deliberately today.”Knowledge on demand – with the integrated knowledge databaseThe communication platform is complemented by a knowledge database based on the wiki-principle. It is integrated directly. In this application, which was developed together with the Berlin-based software service provider City & Bits, key documents and information are collected, categorized and explained. Here, the employees and volunteers can find all of the important information with ease thanks to the full-text search.However, there are also things that the DAH would do differently with a new project. For example, they didn’t have an automated tool for password recovery (User Self Service) at the beginning. “We soon regretted this due to the large number of users – and therefore added the desired feature quickly,” Mr. Hetzel admits.Overall, he is very satisfied with how the portal is developing: “Intrexx enables us to collaborate across the association in an effective and straightforward manner. Colleagues, who regularly work with the group function, have already come to me and said: This is exactly what they’ve always wanted!”
Cross-associational and location-independent collaboration Improved inclusion of volunteers Intuitive operation and fast go-live Simplified organization in digital project groups Information is found and shared quickly Tags: Collaboration
Social welfare

Deutsche AIDS-Hilfe e.V.
“Intrexx enables us to collaborate across the association in an effective and straightforward manner.”

Dirk Hetzel, Advisor for Internet-Supported Prevention, Deutsche AIDS-Hilfe e.V.

Stadtwerke Gießen: Unified Archiving meets the Digital Workplace

Stadtwerke Gießen AG (Municipal Works Giessen – SWG) is the regional energy provider for the city of Giessen and the region of Middle Hesse. They provide approximately 190,000 people with electricity, natural gas and district heating. Furthermore, they deliver high-quality drinking water to various cities and communities in the region. And their regional transportation services ensure the mobility of many individuals.The Giessen energy revolution began a long time before Fukushima and the subsequent nuclear power phase-out. That’s because the SWG started more than 30 years ago to switch to a decentralized and climate-friendly power and heat generation in combined heat and power facilities (CHP facilities). Today, the household customers are provided 100% with green energy.
The desire for a modern work interface To centralize documents from various systems and thus structure the data storage more efficiently and straightforwardly, the Municipal Works Giessen introduced the Unified Archiving solution dg hyparchive. The reductions in workload resulting from this gave them a taste for more: the cry from individual departments to digitalize specific business processes got louder and louder.The desire was to be able to model and depict information and workflows on a uniform interface. It quickly became apparent that a portal solution was very suitable for this. The main requirement for this new solution was that it could be integrated into dg hyparchive and, at the same, that it enabled the integration of the Municipal Works’ SAP systems.The strategic goal was to create a digital workplace which supports the Municipal Works’ employees with their tasks in the best way possible. With this in mind, various solutions were tested. After a product presentation, Intrexx was finally chosen. To begin with, a test system for five users was put in place. “Intrexx was totally convincing and that’s why we decided to move plans for the project forward,” commented Project Leader, Tumadj Majidian, on the decision-making process.
With Low-Code to the digital workplaceThings moved quickly from this point. Together with the solution’s developer, an interface to dg hyparchive was developed. At the same time, dataglobal expanded its dg connect interface. Using this, the fields generated in Intrexx can be transferred directly to SAP.By linking dg hyparchive, Intrexx and SAP, a portal was assembled where all relevant information converges at one point. The applications created with Intrexx serve as an entry point for data which is stored in dg hyparchive.Mr. Majidian sees the introduction of the portal solution as a great step forward in the digitalization of the Municipal Works: “With this, we’ve drastically reduced the employees’ inhibition level towards modern IT procedures. The digitally modelled processes run elegantly and conveniently. Without the portal solution, the Municipal Works couldn’t master these tasks.”High acceptance thanks to active inclusion of specialty departmentsBy introducing the Low-Code platform, Intrexx, the Municipal Works was able to tangibly improve and accelerate the internal communication. According to Mr. Majidian, the employees really enjoy working with the system because it simplifies their work.Together with the specialty departments, various applications were developed to support the applicable workflows. Thanks to Low-Code, even employees without an IT background could contribute their know-how directly to application development. This made it possible to reduce processing times and speed up procedures. An example of this is the optimization of the incoming mail processing and the management of automated responses for contracts. With this process, the Municipal Works Giessen can respond to requests from customers and business partners more quickly.The individual departments are actively involved in the continual development of the platform and are able to state their requirements. Mr. Majidian is certain: “The fact that we can implement modification requests quickly and at short notice contributes to the great success of the entire system.”Process optimizations lead to surprising cost reductionsAnother example of an application, which was implemented together with the specialty departments, is the project “Printing control and collation of recurring invoices.” In short, the aim here was to save on printing and transport costs. Multiple documents (so-called Turnusrechnungen (recurring invoices)) are collated and sent in accumulated form to the customers.Just one adjustment to the corresponding SAP script for the printing control would have cost €40,000. That’s why the solution was implemented via the portal. The recurring invoices printed by SAP are transferred to the portal.In the portal solution, the collected invoices are merged, the specialty department releases the printing spools and then transfers them to the service provider for printing. This process brings a monthly saving of €4,000 in shipping costs. In the final step, the invoices are stored in dg hyparchive via the portal and at the same time, a link to the archived invoices is created in SAP.As this application example demonstrates, the Digital Workplace based on Intrexx and dg hyparchive not only improves the availability of information, but also facilitates tangible cost savings.The Municipal Works Giessen: Ready for Work 4.0The Digital Workplace of the Municipal Works Giessen is rounded off by a variety of additional web-based applications. Their aim is to simplify everyday working and promote communication between employees and departments. Among others, these include joint calendars, the document archive, the knowledge database, company organigrams and the administration of forms and work equipment.Based on the positive experiences up until this point, some new projects are already in planning. Furthermore, further optimizations to the processing of incoming mail and the ability to process emails directly in SAP are planned. Mr. Majidian expresses his satisfaction with the decision to connect dg hyparchive and Intrexx: “The portal solution, Intrexx, helped us to structure many work processes in a more user-friendly manner. By connecting both systems we could integrate the process for the audit-proof archiving of documents into the normal work process at no additional effort from the user.”
Tangible cost savings and rapid ROI Reductions in workload and improved communication Requests from customers and partners are answered more quickly Central work interface makes procedures more efficient Business processes proceed more speedily and easily Ready for the future and with a variety of options for expansion Tags: Data Integration

Stadtwerke Gießen
„The portal solution, Intrexx, helped us to structure many work processes in a more user-friendly manner. By connecting both systems we could integrate the process for the audit-proof archiving of documents into the normal work process at no additional effort from the user.”

Tumadj Majidian, Projektleiter

SenFin Berlin: Administration 4.0 with the Digital Workplace

In the area states, they’re called ministries, in Berlin it’s the Senate. It is divided into ten senate administrations that, as supreme federal authorities, are immediately under the respective senators. One of these is the Senate Administration for Finance (SenFin). It employs approximately 580 employees and is divided into five departments. Among other areas, its responsibilities include the managing of state holdings, the state property, the budget and the finance policies as well as matters concerning the tax administration.
As is the case for every institution in the public administration sector, the Senate Administration for Finance Berlin faces many challenges. An example for this is the demographic change that is making it increasingly difficult to find suitable skilled labor to replace retiring employees. Another example is the digitization of the working world, which has a binding effect for the administration due to the legislation on e-government in Berlin. To live up to the challenges, the IT landscape of the SenFin was to be modernized and expanded. As well as introducing an electronic folder (e-folder), this involved a portal solution. The introduction of a digital working environment was expected to lead to digitalized and simplified processes, among other benefits. Furthermore, the authority wanted to position itself as a more attractive employer.Constructive communication culture at the digital workplacePublic administrations belong to the sectors which have to cope with the fact that many skilled workers are going into retirement. At the same time, relatively few young people are taking their place. This situation is particularly extreme in Berlin – it’s expected that around 25,000 administration workers will retire in the next four or five years. This entails two central problems: The average age has risen sharply due to long-term recruitment stops, and a great amount of specialized knowledge is at stake when experienced employees leave. Furthermore, the Personnel is responsible for making working in the administration sector more attractive to young people. They want to be able to draw from a pool of competent applicants in the future as well. New, flexible offers are important for this. These include the compatibility of family and career or the ability to work independent of time and location.
The digital workplace, with integrated applications for promoting digitalized business processes and for managing knowledge, fulfils these requirements. That’s why the SenFin constructed such a platform based on the software Intrexx. Ralf Meyer, Advisor for E-Government and Communication, views this as a powerful tool, especially the integrated social collaboration components: “With this, we can gather and especially share knowledge more directly and straightforwardly than with FAQs or conventional forums. This is incredibly practical, especially in a time when many employees are retiring and their replacements aren’t certain.”The digital workplace as a living knowledge centerWith the social collaboration components of the Digital Workplace, every employee becomes a potential editor. Because of this, the platform is much more dynamic than a classic CMS-based intranet with a central editorial team. Knowledge, produced by group discussions or from posts on the news feed, are available long-term. This allows specialized knowledge from different departments to be collated so that it can help solve individual questions and problems. Furthermore, employees whose knowledge wasn’t fully recognized until now are encouraged to share their experience as well.To sort, optimally use and archive the knowledge generated here for later access, an individual application was created in close collaboration with the software developer, United Planet. The development concept “from the administration, for the administration” guaranteed that all required functions were included and that the application could be integrated easily into the everyday working.Sense of unity as a plus point in the “War for Talents”Another positive effect that can be observed since introducing the social collaboration platform is that it brings people with similar interests together and creates a sense of unity in doing so. One of the current challenges consists of enthusing competent junior employees for administrative working. The Digital Workplace helps administrations to live up to the expectations of the younger generation for a healthy work-life-balance and an exciting corporate culture.This enables public offices to present themselves as an attractive employer. At the same time, working with technology is a given for junior employees. This, in turn, promotes the entire organization’s flexibility and openness towards innovations in the long-term.eID authentication: secure access – regardless of where and whenSensitive data often plays an important role in the public administration sector. SenFin decided to host the digital workplace solution themselves instead of operating the software in the cloud. Meyer commented on this decision: “Because the data in our portal isn’t anonymized, data protection is an especially important subject here. Our data is on our own servers and therefore, we’re not forced to publish the data.”Additionally, the administration developed a special authentication method that draws on the eID functionality of the nPA (new personal identification card). The particularly inexpensive solution – it only requires a card reader devices and if required, the activation of the new personal identification card’s eID function – provides the employees with secures access to the portal. And all of this regardless of where they are. The employees benefit from greater flexibility because of this – they can decide for themselves, when and where they work. Without compromising security, they can take part in the office’s internal communication and stay up-to-date from home. With the provision of this external access, the senate administration is pursuing the goal of becoming family-friendlier and more attractive to young people.The authentication method draws on devices from the market leader for chip card readers, REINER SCT. The software behind this was developed together with United Planet and the IT and management consultancy firm Moysies & Partner.Saving resources by digitalizing processesThe SenFin is not only striving to make information more accessible for authorized employees with the digital workplace. A pivotal benefit expected by the SenFin is time saved due to the digitalization of processes.With this in mind, various regularly occurring work processes are modelled in applications in the Digital Workplace today. Ralf Meyer is excited about the reductions in workload that this has produced: “By digitalizing processes, we save a lot of time and therefore costs. Even for seemingly small processes, such as leave requests, that are now made digitally instead of on paper, we quickly saved 30,000-40,000€ per year.”An internal ROI evaluation showed that the process of requesting a substitute and then checking the plausibility and availability of said person takes six minutes today. Earlier, when the requests were still made on paper, sent via in-house mail and the absence was added to the wall calendar, this whole process took 22 minutes. With over 500 employees and 8-10 procedures per year, Mr. Meyer’s figures are definitely comprehensible.As well as leave requests, the Senate Administration for Finance Berlin is gradually modelling more processes electronically in the digital workplace. Meeting room reservations, material orders and training requests are other examples of digital processes that were implemented in a manner that saves on resources and speeds up procedures. Sustainably digitalizing the administration has begun with this.Everything at glance thanks to e-folder connectionAn important plus point of the digital workplace from SenFin is that information from a variety of sources is displayed on a central interface. This means that employees need to switch between different programs less often.The integration of data from external systems takes place without complications with the help of the available connectors. Appointments, recent mails and support requests from the IT are obvious and clear at a glance.Even accessing the e-folder can be done from directly within the user interface of the digital workplace. Because of this, the employees are provided with a holistic, mostly process-oriented view of the relevant information. All required processes and data are gathered together on the central platform, meaning employees find what they’re looking for more quickly, are less distracted and can complete their tasks more speedily and easily as a result.Conclusion: Becoming a modern service provider with IntrexxThe Senate Administration for Finance is pursuing a variety of goals with the introduction of the platform. The internal communication should be improved and attractiveness for young applicants should also be increased. At the same time, the solution should help optimize processes and be accessible securely from any location. Based on this requirement specification, the decision was made to set up an integral digital working environment with the software Intrexx.Project leader Ralf Meyer is pleased with the decision: “Within a short period of time, we were able to establish a modern working environment and create a constructive communication culture in the integrated social intranet.” Because the platform can be expanded with desired functions, the administration-internal processes can be digitalized deliberately. The direct access to the e-folder from within the digital workplace and the authentication with the help of the eID function of the nPA (new personal identification card) round off the entire package and represent an experiential modernization of the administration.“When interns and students come to us, they’re surprised at how modern the working conditions can be. With Intrexx, we have created a digital workplace which improves communication and therefore the collaboration decisively.” Ralf Meyer, Advisor for E-Government and Knowledge ManagementMr. Meyer admits that some of the employees had reservations about the new technology during the introductory phase of the platform, but this is completely normal because man and machine are fundamentally interdependent. For this reason, it was especially important for Mr. Meyer’s team to introduce the staff to the subject with deliberate measures, e.g. with introduction events.The workplace of the future requires a wide-stretching networking of competences across departments. Success factors, such as knowledge, experience and also creativity, are becoming increasingly important in the administration sector. Therefore, the SenFin placed great value on creating a constructive communication culture by introducing the digital workplace.This provides the SenFin with an important tool needed for implementing the requirements of the Berlin e-government law. As well as the electronic records, the internal work processes, which are to be digitalized by law, can be modelled digitally. Since 01.01.2017, all leave requests from the entire office are processed electronically with the required approvals using the so-called “UrlaubsApp” (Holiday App).
Secure authentication in the portal with the eID function of the nPA Digitalization of work processes such as digital leave requests Connection to the e-folder: All information at a glance Virtual work groups Tags: Collaboration
Public Administration

Senatsverwaltung für Finanzen
“When interns and students come to us, they’re surprised at how modern the working conditions can be. With Intrexx, we have created a digital workplace which improves communication and therefore the collaboration decisively.”

Ralf Meyer, Advisor for E-Government and Knowledge Management

No more paper waste – HECTAS gets digital

Everybody probably knows the feeling when you see your holiday request get lost in the pile of paper on your boss’s desk: There’s got to be an easier way! It’s easier at HECTAS. Since 2014, the service provider has consistently modernized such procedures. Less paper, more digital workplace.
Since its establishment in 1974, HECTAS Facility Services Stiftung & Co. KG has developed into one of the leading quality providers in the area of infrastructural facility services. The company’s service offer encompasses multiple aspects of facility management services. These include maintenance, glass, facade and industrial cleaning, green space care, security services and many other services.The approximately 11,000 Europe-wide employees work every day to bring a satisfied smile to the face of their customers. To do that, their internal procedures need to be as clean and tidy as the property they take care of. By using a digital workplace software, HECTAS is deliberately encouraging the digitalization of their company.The company’s IT department had a clear picture of what they wanted: All documents should be available clearly in one location meaning employees don’t need to search through any and every storage location every time. From the very beginning of the search for a suitable solution, processes and workflows played an important role, as the project leader Martina Henke reveals: “We wanted to completely move away from paper and model our business processes digitally.”No rush job – and the employee portal was still created in record timeHECTAS was lacking a classic intranet. A situation that worked for a long time but was never ideal. They wanted to make important documents easier to access. That’s why they started looking for a suitable software. Two solutions quickly emerged that vied for the favor of the decision-makers.To begin with, another product was taken into consideration because they already had some experience with it. However, building a portal with this to the extent planned would have been incredibly time and cost-intensive. And precisely speed was an argument for its opponent. And that’s how the hour of the underdog came: The software Intrexx, from the software house United Planet in Freiburg, Germany, promised rapid implementation while providing comprehensive options for individualization at the same time.Ms. Henke is certain: “Developing a similar environment with the other solution would have taken much longer.” With Intrexx, however, many functions were provided at the touch of a button using the applications available for free. “Afterwards, we adjusted the platform step-by-step to our needs with applications tailored to us.” Together with the consulting team from United Planet, HECTAS subsequently created workflows that digitally model the company’s internal procedures.Low-Code: When transparency meets high process speedsWherever workflows and processes are deployed, this results in large reductions in workload for the office workers at HECTAS, for example in approval processes such as holiday or investment requests. Digitalizing procedures provides them with two considerable advantages: greater transparency and a noticeable improvement in process speeds.“Everything that was previously on paper and had to be moved from one desk to another – and then somehow “evaporated” – is now available at all times. With Intrexx, our processes run more quickly and transparently.” According to Ms. Henke, this also means that the processing/approval status can be tracked at any time.In comparison to the previous procedures, the simplification is both tangible and measurable according to Ms. Henke. For example, holiday requests previously had to be printed out and signatures had to be obtained from different locations. “Today, the superior receives an email, clicks on a link and the request is already approved. I don’t need a calculator to figure out that that’s much quicker. We save paper, time and particularly labor costs.” Thanks to Low-Code, the platform was precisely tailored to the needs of HECTAS.The HECTAS headquarters is in Wuppertal. As well as this, the company is active with its 40 offices in Germany, Austria, Belgium, Netherlands, Czech Republic and Hungary. To begin with, the digital workplace was only used in the German offices. It didn’t take long before requests from other offices came in. Martina Henke can understand that very well: “The colleagues had a look at our system and thought, ‘Cool, it can be done that quickly? Awesome!’” In the meantime, the portal is available in three languages: German, English and Dutch. This allows 670 employees to conveniently access all current information Europe-wide.Digital transformation is a marathon and not a sprintThe potential for the future is still great. And there are a number of additional procedures on the agenda, which they want to simplify. The proposals for these primarily come from the users from the individual departments. For example, they are currently working on continuing to improve their layout. The switch to responsive design promises simplified access to the digital workplace with mobile devices.Is HECTAS planning to tidy up so much that paper completely disappears from their offices? Martina Henke has to smirk at this question: “The paperless office is an ideal that we want to reach in the future, but the journey there is a long one. With Intrexx, we’re one giant leap closer. We’ve already digitalized many, previously paper-based processes and the list is getting longer all the time.”

Platform was introduced very quickly Tailored to the individual procedures Reductions in workload thanks to digitalized processes Simplified information exchange between locations Greater transparency and increased process speeds Tags: Process Automation
Service provider

HECTAS Facility Services Stiftung & Co. KG

“Intrexx provides us with a wealth of benefits: We save paper, time and labor costs that previously went on searching for information. The users are excited about the speed with which our processes now run.”

Martina Henke, IT Support

Caritas of the Archdiocese of Vienna promotes information exchange with Intrexx

The Caritas of the Archdiocese of Vienna covers the region of the state of Vienna and the eastern part of Lower Austria. Alongside the 4,400 full-time employees, approximately 2,100 voluntary employees provide person-to-person help in the Caritas facilities. More than 7,300 additional men and women are active as volunteers in Caritas projects (Status: 2013).The Caritas considers itself to be a community of full-time and voluntary employees who help people in emotional, physical and material need.
Due to the increasing number of helpers, it became necessary to improve how well they’re connected as much as possible. That’s the only way to provide aid quickly, efficiently and without bureaucracy.Because there hadn’t been a central system for internal communication up until this point, all required features, that the employee portal should include, were evaluated in advance in a project group.After detailed testing, Intrexx – the Low-Code Platform from the software developer United Planet – was selected as the most flexible and practical solution.In more detail, the following features were important: Flexibility when integrating external systems Facility for in-house development High performance while conserving resources at the same time Ability to flexibly adjust the design Suitable for mobile end devices
A service provider, which could guarantee rapid and straightforward communication and if necessary, quickly provide on-site support, was important for the implementation and the continual running operation of the employee portal.With Xinger Solutions – an Austrian sales and solutions partner of United Planet –, these criteria were met in their entirety.Tailored applications and high acceptance thanks to Low-CodeA quick win during the implementation was the fact that functions could to some extent already be used on the live platform even before the actual go live date. In this way, a quickly developed application was used to vote on the name of the new platform. Low-Code Development made it possible to respond flexibly and accurately to the suggestions of the employees. The fact that one third of all users already made use of this first contact with the new platform, bears witness to the high acceptance and excitement about the new technology.Presenting functions and information centrally should increase the productivity of the employees. The following applications were therefore selected for the launch of the platform: the central telephone book based on the Caritas’s own identity management including images of the users and all service points where an employee is engaged the document management system where the entire organizational manual is presented a CMS that provides an ability to inform employees about updates within the organization. Additionally, contemporary functions were developed allowing, for example, users to very easily denote an article as “interesting” via a button an event calendar that both imports the appointments from the homepage via RSS while also leaving the option to publish additional internal appointments open a clear, modular appearance, on desktop PCs as well as on mobile end devices an innovation platform where ideas regarding specific topics are gathered and categorized
The high social and organizational complexity in this project demanded a high level of quality and flexibility from the side of the technology and the project management. With Intrexx and Xinger Solutions, the goals were completed in their entirety after a project throughput time of 10 months.The telephone book alone is accessed approximately 50,000 times per month. This demonstrates that the system is also accepted by the users.For the Caritas Vienna, it was especially important to create a platform where the employees could interact with one another, they should be able to comment on and like information at central points. From this time on, the employees can get the information themselves meaning the flow of information is improved considerably.The project management is receiving numerous ideas for expanding the offer of applications – a great step in the direction of a “Digital Workplace.Tags: Collaboration
Social Services

Caritas of the Archdiocese of Vienna

“The portal improves the cross-departmental communication within the organization. Relevant information is available centrally. The employee portal provides us with the ability to make the various working realities experiential for all employees – regardless of which department they are in.”

Corinna Sharma, Internal Communication, Caritas Vienna

Increased efficiency with e-learning in industry

KASI, spol. s r. o. focusses on developing, manufacturing and selling cast iron sewage articles. Founded in 1992, the company, with its headquarters in Přelouč, Czech Republic, is considered to be one of the most modern iron foundries in Europe today. A variety of cast iron sewage articles are monitored both internally and externally in accordance with the requirements of the applicable European regulations. As well as the known standard cast iron sewage articles, the company also sells a variety of new technological solutions, such as self-levelling manhole covers.To support the development of such innovations, they wanted to improve the information exchange between the Management, Engineering and Production departments. For the IT Consultant of KASI, Petr Kuchyňka, it was especially important to improve the employees’ access to information. To start with, a variety of intranet and portal solutions were taken into consideration. As well as connecting to the SAP system, they also wanted to be able to integrate a number of other third-party systems.
E-learning directly on the shop floorThe aspect of data integration tipped the balance. Only one of the solutions tested by KASI was capable of incorporating all required data sources. And this solution offered even more: the networking platform made it possible to play e-learning offers and tutorials directly on smart TVs on the production line. The fact that a competent contact person, X-Document House Prague, was on-site for questions and support made it even easier to opt for the software, Intrexx.The new portal went live after less than three months. It’s being developed continually up until today and is therefore being optimally adjusted to the changing needs of KASI. The company makes use of custom-made applications which can be created rapidly with Intrexx.Two applications are currently in focus. The first of these is a reporting tool which is utilized to plan and control production. Clear, graphical assessments provide a quick overview of the current production status. According to Mr. Kuchyňka, the efficiency could be increased considerably thanks to this. Scrap during production could be reduced and the development of new ideas proceeds in a more goal-driven manner and therefore more economically.The other central application is the e-learning platform. The solution is in use around the clock and supports employees during production with tutorials and assistance. The information can be transmitted directly from the Development department to the Production department. This saves a lot of time. This means that production workers are able to implement changes quickly or manufacture new products. And all of this is possible without training because they get all of the information they need online via smart TVs at their workplace. Furthermore, errors or wastages can be reported and possible improvements can be suggested. This leads to a reduction in used materials and thus, outgoings as well.
ROI in just 1.5 months - Low-Code makes it possibleMr. Kuchyňka is very pleased to be able to develop his own features and even applications for the portal by himself: “It’s even faster than commissioning the work to a service provider! In the time it previously took just to write a description of the desired features, our applications are already finished.” Low-Code enabled a fast but still accurate creation of applications that exactly meet the special needs of KASI.The portal at KASI ensures improved information exchange and quicker procedures. The seamless connection of Intrexx to SAP, which is then coupled with the system typical for iron foundries, OPTI, plays a large role here. Intrexx serves as a nexus and conveniently makes relevant data accessible. Thanks to the savings made possible, the entire investment payed off in a possibly record-breaking time of just one and a half months according to Mr. Kuchyňka.Because of the rate of return, KASI has successively expanded the portal with additional features. They’ve already got plans for an absence calendar and an application for planning resources. The largest Czech cast iron sewage article manufacturer is therefore in a great position regarding digitalization and can thus continue to build on their position as the market leader.
Provision of e-learning for production workers Improved interactions between individual departments ROI after just 1.5 months Faster procedures, notable increases in efficiency Tags: Data Integration
Manufacturing / Cast iron sewage articles

KASI, spol. s r. o.
“The ability to be able to share important information at one central point was crucial for us. Intrexx helps us by decisively accelerating our decision and planning processes.”

Petr Kuchyňka, IT Consultant, KASI

From flipcharts to digital production support

Sunrise Medical is one of the world market leaders in the development, production and distribution of wheelchairs and systems for perfect sitting and positioning. Across the world, 2,000 people work for Sunrise Medical. In accordance with their motto “Improving people’s lives”, the company’s innovative products enable people to lead an independent and autonomous life.
The facilities of Sunrise Medical have various production lines where a wide variety of wheelchairs are assembled. In the past, a flipchart stood next to each production line where employees could write down the currently missing components by hand. A process which lead to paper-warfare and was in desperate need of improvement. Furthermore, it was also important to them to simplify collaboration with partners and to improve data management of the comprehensive portfolio, which was previously more of a building site.
Unparalleled in flexibility and customizabilityAt a trade fair in 2011, they received a CD – yes, they were still around then – by chance. This CD contained a test version of Intrexx. Christian Hügel, Business Analyst and responsible for optimizing processes at Sunrise Medical, was convinced: “Intrexx was predestined to meet our requirements.” Because the software has attractive acquisition costs, there wasn’t another option for Hügel: “I have to say that Intrexx was unparalleled in its area and still is. I don’t know of any other solution that can provide the same in the areas of flexibility and customizability. For our requirements, SharePoint would be like the proverbial bull in a china shop.”Tailored applications made with Low-CodeThe graphical user interface of the Low-Code platform Intrexx allows the user to create applications by drag-and-drop. With this, a process optimizing portal was assembled within two months – including planning and testing. For this, they made use of the consulting services of the software developer. As a result, Sunrise Medical was able to modify the portal themselves with additional, to some extent substantial, projects to perfectly meet to their needs. Thanks to Low-Code, this is possible without much programming effort.In answer to question, which functions are most commonly used, Hügel replied, “For us, Intrexx is much more than just an intranet.” Everything that can’t be modelled directly using the ERP system – especially process – is solved with Intrexx. When the company switched to the new ERP system “QAD Cloud ERP”, Intrexx especially showed its strengths in the data integration, “The entire data migration from the old ERP to the new was taken care of by Intrexx.” Furthermore, Intrexx is used to merge and consolidate data. That’s why, as an example, the product data management system, SolidWorks, is connected to Intrexx. The data is processed, verified and then transferred to the ERP system by Intrexx.Another highlight is the supplier portal including a Kanban process. The largest suppliers of Sunrise Medical have access to the extranet. Here, they can see a list of the articles to be supplied. Which parts are needed when and where is automatically displayed. This means that orders no longer need to be actively placed. Christian Hügel sees benefits for both sides in the supplier portal, “It improves collaboration immensely. We have a direct reduction in workload and the suppliers can decide for themselves, when they want to download orders”. Instead of selecting an oversized ERP solution which would provide such a process, they could economically implement the process themselves with Intrexx.By digitalizing many of the daily occurring processes, Sunrise Medical benefit from tangible savings in time. The analyst, Hügel, is also pleased about how this also leads to reduced costs. And the flipcharts from earlier? Nobody really misses them. They’ve been thrown away and replaced by monitors. The data entered here is, by way of a process, is forwarded to the right place and the additional steps – from ordering the parts through to informing the customer about the projected delivery data – is taken care of automatically.
Improved processes Seamless collaboration across the entire production chain Simple consolidation and migration, even with large volumes of data Workload reduced and time saved Tags: process automation

Sunrise Medical GmbH & Co. KG

“Intrexx is simply unparalleled in its area […] For our requirements, SharePoint would be like the proverbial bull in a china shop.”

Christian Hügel, Business Analyst, Sunrise Medical

Intrexx as a complex seminar management system

The Munich Tree Climbing School, with its headquarters in Gilching close to Munich, specializes in trainings and advanced trainings in the area of rope climbing techniques, tree care and work safety. Since the MBKS was accredited as the first training location in Germany in 2002, it has continued to grow, and comprises of approximately 25 trainers working across Germany. Together with numerous cooperation partners, the Munich Tree Climbing School provides a broad spectrum of courses.
Previously, different systems were used for managing and processing courses, trainers and participants. This lead to data being stored in multiple locations which, among other things, impaired how accurate and up-to-date the data was. In the future, the entire procedure (planning, performing and post-processing) for the courses should be automated in one system. Furthermore, communication with trainers and participants should take place and be documented in the system. Finally, the website should include a course search and registration form.
High flexibility thanks to Low-CodeThe seminar management system was created with the Low-Code platform Intrexx from United Planet. With its available modules, it enables users to quickly and economically implement individual solutions. The MBKS system consists of the modules: CRM, Course Planning, Course Performance, Reports, Documents and Master Data Administration. Thanks to Low-Code, the applications can be flexibly adapted to new requirements at any time. The information required for the entire system is managed under the menu point “Stammdaten” (Master data). Here, data, such as regions, course locations, document priorities and course categories, the various statuses for courses and participants, and the course types (course templates) can be entered and managed.In the “CRM” area, all companies, people, trainers and course participants are managed. In a trainer calendar, all unavailable dates of the trainers are managed here. The calendar makes course planning much easier. When a trainer is assigned to a course, an appointment is automatically created in the trainer calendar. This means that appointment conflicts are already considered when planning the courses.Under the menu point “Kursplanung” (Course planning), all courses are administrated. This includes the creation and editing of courses, as well as of text blocks and documents for the courses and tasks to be completed by employees. Trainers can be booked for a course, and these trainers automatically receive an email confirming this booking. A course can be published and released for viewing on the website. The course appears in different overviews (list, calendar, map) and can be booked directly by the visitors. Once they’ve booked, the visitor automatically receives a confirmation. Interested customers can be added to each course so that these can be won as participants later. Participants can also be manually added to a course in the system. The running of the course is supported from start to finish. The participant receives various information and documents from the system: confirmation of registration, participation invoice, course information with directions and a hotel list, and, once they’ve completed the course, they receive a certificate of participation.If a course is cancelled, all participants automatically receive the appropriate information and, if they’ve already been invoiced, they receive an invoice correction per email. This also occurs if a participant cancels within the corresponding cancellation period. A waiting list is created for each course and this is used in the case of a cancellation. It’s also possible for participants to switch their booking to another course.In the “Berichtswesen” (Reports) area, statistics regarding the courses are generated. These statistics help optimize the future planning of courses. Course statistics, participant statistics and over-booked course statistics all help in this optimization.The “Dokumente” (Documents) area contains all documents created by the system, as well documents uploaded by participants, with the corresponding connections to the course, participant, location etc.
Optimization of the entire planning and performing of courses Central work platform (employees no longer need to switch between systems) – all data is available in one system Location-independent access, highly accepted by employees and partners Integration of course search and registration on the website Highly expandable and flexible Tags: Collaboration
Tree care services

Munich Tree Climbing School (MBKS)

“Our complex working structures in the seminar management provided us with problems – PortalConsult and Intrexx were the answer. The system introduced by us is multifaceted and works with automatisms leading to a reduction in workload.”

Merlin Fuchs, Münchner Baumkletterschule

AOK Sachsen-Anhalt: Enhancing SAP with Intrexx

AOK Sachsen-Anhalt is the largest health insurance company in the state. The health insurance company is located in Magdeburg and almost 1,900 employees individually advise and personally look after around 700,000 insured members. The well-being of said members is viewed as a high priority. That’s why products and services are constantly being optimized and the company assumes responsibility for structuring and developing healthcare policies in Sachsen-Anhalt.
AOK Sachsen-Anhalt relies on SAP for its core business. In order to simplify business processes, this solution was to be enhanced with specific functions that weren’t initially provided by the standardized and relatively rigid system. Alongside some smaller features (doctor search, questionnaire tool etc.), a contract management system was to be developed which would allow them to efficiently manage all contracts and not just the regular health insurance contracts.
Modifying the SAP system so that it could implement the requirements wasn’t an option. From early on, it was clear that this would be very complex and would come with considerable costs. Based on previous good experiences with the platform-independent portal and integration software Intrexx, they decided to enhance SAP by combining it with Intrexx applications. A central requirement, which could be fulfilled in this way, was that the applications shouldn’t drift away from the look and feel of SAP. This would avoid a media disruption and employees, who know SAP already, can also work with the new tools without any training or induction. This criteria was especially important for the contract management system developed with Intrexx. Because SAP was only designed to manage certain contracts, the Intrexx application made it possible to manage all other contracts. The project leader Dr. Martin Kunz was very successful with the integration: “The Intrexx contract management is so closely connected to SAP that the employees don’t even notice that they’re not directly working with SAP. It actually doesn’t even matter to them which platform they’re using.”The main benefit that the AOK Sachsen-Anhalt’s IT department experiences from the combination of SAP and Intrexx is that SAP stays close to the original but still allows them to straightforwardly integrate required functions. The main program SAP therefore remains easy to maintain and the flexibility, which modern companies require, is supported by the web-based applications that are developed with Intrexx.
Rapid implementation of user requirements SAP can be modified easily but still stays close to the original Seamless integration into the SAP environment One solution for a wide array of requirements High level of acceptance from the employees Tags: Process Automation

AOK Sachsen-Anhalt
“We’ve significantly centralized our data storage and can fulfill all requirements of the SGB (social security act) with the Intrexx contract management system. We were really impressed by how effortlessly the connection to SAP was made.”

Dr. Martin Kunz, Head of Software Development and Business Intelligence

Electronic provisional reservations for childcare places

Wiesbaden is the state capital of Hessen and is the second largest city of the state with a population of 287,000. The childcare is performed by a variety of service providers. With 12,000 childcare places, children aged between zero and twelve years old are cared for in daycare centers, elementary and after-school groups, as well as in groups that span multiple age brackets. Spanning multiple providers, these places are reserved in approximately 180 facilities.
In order to simplify the work processes regarding the childcare places for the Social Work Office in Wiesbaden, the service providers, the facilities and parents, a web-based electronic provisional reservation system was to be introduced. It was important that the decentralized allocation of places in the daycare centers continued to be supported but at the same time, that the daycare center consultants from the city of Wiesbaden should still be able to exercise their control functions. Via their user account, parents receive information regarding their provisional reservation. Up-to-date overviews and options for editing the provisional reservations and waiting lists were to be provided in the daycare centers.
Based on Intrexx and the sample solution NiKITA, implementing the electronic provisional reservation system began at the start of 2015 in Wiesbaden – and NiKITA became WiKITA at the start of the piloting on May 1st 2015. Within four months, multiple requirements were transferred into a tailor made solution and then piloted in the district of Biebrich first of all. Since September 2015, all of the other districts were incorporated gradually and since January 2016, provisional reservations can be made online in the entire region. One year later, over 3,700 user accounts had been registered in the WiKITA and 37,000 provisional reservations had been made. In a closing event, representatives from the service providers and employees from the participating pilot daycare centers had the opportunity to express their opinion. The feedback was extremely positive and the anticipated reduction in workload was noticeable after just a short period of time. In WiKITA, parents can create a user account and with this, they can enter up to ten provisional reservations per care area and child. Multiple plausibility verifications guarantee that various subject-specific entries are already taken into account when the provisional reservation is entered, and this means that complex verification procedures can be simplified as much as possible. Provisional reservations can also be entered on site in the daycare centers or in the Social Work Office. Each provisional reservation has a processing history and can be supplemented with processing notes so that the development of a provisional reservation stays comprehensible at any time in the work process. Service providers, that administrate contracts in the daycare area using their own system, can export the provisional reservations from WiKITA and then import them.
WiKITA was introduced quickly and with little complications and fulfills the subject-specific requirements of the daycare area Simple and non-bureaucratic entry of provisional reservations for parents Daycare centers have an up-to-date overview of the provisional reservation status for their center Consistent and holistic data pool for the Social Work Office in Wiesbaden enables them to have efficient control Service providers can continue using the provisional reservations from WiKITA for their own IT procedures Tags: Extranet
Public administration
Social Work Office for the state capital Wiesbaden

The Christophoruswerk Erfurt facilitates quality development and knowledge exchange

The Christophoruswerk Erfurt is a nonprofit organization operated by the caritas association for the diocese of Erfurt and by the protestant parish of Erfurt. The nonprofit LLC is a regionally acting social services provider and offers support to people with mental disabilities and illnesses in the areas of housing, daily planning, education and work.
Because the facilities are positioned in a decentralized manner, good coordination has an especially high value for the Christophoruswerk. By using a new software solution, they wanted to ensure that particularly QM documents could be exchanged effortlessly between locations and published rapidly. Furthermore, they wanted to replace existing stand-alone solutions and set up a central portal for the longer term.
The Christophoruswerk searched with foresight for a solution that provided additional perspectives beyond the area of quality management. Lars Meininger from the responsible department commented on the decision made as follows: “We chose Intrexx because it is much more than just a QM system. With it, we don’t only have a special software for implementing ISO 9000 but also a widely positioned solution.” First of all, ipro Consulting transferred the approximately 1,200 documents present in the old system to the “Quality Management Suite 2.0”, which is based on Intrexx. Thus, the documents are all conveniently available in the intranet portal. At the same time, they evaluated which additional processes could be mapped and simplified using Intrexx. Thanks to the portal, diverse applications are being increasingly unified on a central platform. The quality management representative for the Christophoruswerk is certain that the process speed could be increased, even in the early phases, and furthermore, is excited about how work has been simplified: “Intrexx enables us to do things that previously weren’t possible with our earlier HTML solution: We work interactively with the system. Releases are no longer handled on paper and can therefore take place very promptly. Additionally, we have a user-specific document assignment system.”
Time saved thanks to process optimization Knowledge exchange and cooperation beyond locational boundaries Replacement of stand-alone solutions Independent design and adjustment to specific requirements Tags: Collaboration
Social Services
Intrexx, Quality Management Suite, Intrexx Share, CMS 2.0 for Intrexx
Christophoruswerk Erfurt nonprofit LLC
"What previously took a long time when releasing documents now only takes two days. In comparison to the old system, we save a considerable amount of time and our work is simplified in the area of quality management."

Lars Meininger,
Quality Management Representative,
Christophoruswerk Erfurt

Finally! Flexible, rapid and autonomous modifications

The DEHA Group is a merging of five regionally leading, concern-independent electrical wholesalers. Their strategic focus lies on building and industrial technology, whereby they provide their customers in the electrical trade and industry with pioneering products and solutions as well as logistical and acquisitional concepts.
The goal: Digitally model complex workflows Alongside its duties in marketing and data management, DEHA’s head office is first and foremost responsible for concluding joint supplier contracts. For this purpose, they use a relatively complex workflow that was originally to be modelled with SharePoint. However, they came no further because everything needed to be developed off-site and the contractors didn’t have enough capacity. The decision was therefore made to abandon the project and search for alternatives.
The perfect solution with in-house development thanks to Low-Code One of the DEHA partners fulfilled similar requirements with the software Intrexx. Based on the positive experience there, it was examined in a live environment and was evaluated as very suitable for the planned project. The responsible person for the project, Torsten Schulz, is very pleased with the new solution: “Intrexx provides that which SharePoint was lacking: The adapt-ability and the wide range of facilities for developing applications in-house in the Intrexx Portal Manager were definitely pivotal factors. We can model and depict a lot with little effort.” Intrexx as a Low-Code platform offers the advantage that applications can be created with little programming effort on a graphical development interface. In this way, multiple applications could be creat-ed autonomously. Among these was an application that allows them to coor-dinate cross-company work groups. Another application is used to reduce the amount of work needed for creating protocols. For the “agreement workflow”, which regulates the conclusion and management of joint contracts, they referred to the consulting department at the producing company United Planet.  The project was to be completed quickly so that they could benefit from the anticipated ease in workload as soon as possible. In particular, Schulz perceived this collaboration as especially positive: “With Intrexx, we found it compelling that we spoke to the actual producer. If we have any problems, we can simply and directly consult the person with the most expertise.” Tongue-in-cheek he added: “That would of course be a little bit difficult with Microsoft.” Thanks to the Intrexx applications created with Low-Code, the DEHA Group could simplify their processes and collaboration and facilitate the flow of information.
Collaboration and secure data exchange with partners Rapid implementation of requirements In-house developments are possible Data from SharePoint can be transferred via the Connector Reduction in manual workload thanks to workflows Tags: Collaboration
Wholesale electrical supply company

DEHA Elektrohandelsgesellschaft mbH & Co. KG

“Intrexx puts us in a position to be able to respond to the majority of requirements ourselves and to provide good solutions quickly. Our staff is excited about how quickly their ideas are realized and the reductions in workload the solutions result in.”

Torsten Schulz, Project leader IT, DEHA Group

Knowledge exchange and process reliability in retail

In Bayern, the name WEKO stands for high-quality furniture and the best service. WEKO furniture department stores are located in Pfarrkirchen, Rosenheim and Eching. As well as these, the company covers the discount area with the variety store “Schleudermaxx” in Hebertsfelden and Rosenheim. Furthermore, garden furniture is also distributed via the online shop “garten-und-freizeit.de”. In total the corporate group employs approximately 1,200 employees. Based on a customer survey in Passau, Rosenheim, and Deggendorf, the company has been voted year after year as the best furniture department store in the region.
The portal was originally set up with the objective of offering a ticket system for IT support. So that the corporate group could outpace their competitors, the portal should additionally improve the coordination of internal workflows. The solution should connect employees and also handle processes and administrative tasks.
Using the portal software Intrexx, a comprehensive enterprise portal was set up. This maps the processes of multiple business divisions ranging from sales and administration to business management. Internal workflows can be handled much more flexibly and efficiently with it and the applications are widely diversified. For example, the customer support was simplified by enabling the salesmen to enter all of the specifications into the portal for custom-made products. The calculated sales price is shown immediately. The process documentation also provides a considerable advantage. A wiki assumes responsibility for managing and distributing process diagrams. An automated audit and release process is also included here, as well as a connection to the visualization tool MS Visio. By using this knowledge database, processes can be standardized and the employees’ knowledge is increased deliberately. The enterprise resource planning benefits from the portal’s various evaluation options. The portal also provides the customers with a special service: parents can “checkin” their children to the provided childcare while they shop using the WEKOCARD. Because all relevant data is already collated here, this guarantees that the child is also collected by the correct person.
Processes greatly simplified Clear process documentation Various evaluation options Automation of processes Tags: Process Automation
Intrexx Professional
eProcurement Studio
Individual applications
WEKO Wohnen GmbH

Certification under DIN EN ISO 9001

Since its founding in 2001, Phaesun GmbH, with its head office in Memmingen, has specialized in selling, servicing and installing stand-alone photovoltaic and wind energy systems. As one of the internationally leading system integrators of network-independent energy systems, Phaesun offers products from all notable manufacturers in this area. International project management, targeted customer training and technical support supplement their offer. Phaesun has branches in Eritrea and Panama and draws on a worldwide partner and distribution network.
Phaesun GmbH searched for a solution that would fulfill the main requirements for the DIN EN ISO 9001. Specifically, process operations should be gathered together and documented. Verifications of the carried-out activities and their results must be depicted in the documentation. And with that, the aim was to be able to trace the activities comprehensibly.
The preferred solution was found in the application, which is based on the intranet and portal software Intrexx, Process Visualizer Pro; this is the basis module of the BPM Suite from ipro Consulting GmbH. The information, which is necessary for process management, is gathered together and processed in a web-based environment. As an example, employees, roles and organizational units can be added, with all their necessary details, into the application and can then be graphically modelled using the fully-integrated tool (creation of organigrams). In the operational structure, the processes are defined and where necessary, connected with further information such as process owners, process indexes, terms, documents etc. The creating and forming of the process steps (activities) takes place in the modelling tool. From there, the process depiction and the inserted activities are written to the Intrexx database. These can continually be edited and connected with other elements. Subsequently, the gradual structuring of a comprehensive process management system as well as further adaptations to the Phaesun specific situations followed. As well as incoming and outgoing documents, information, resources and raw materials can be depicted as the inputs and outputs of an activity. In the final phase, the QM certification, under DIN EN ISO 9001, of Phaesun GmbH was successfully completed.
Very rapid introduction Low effort required for training the employees Depiction of process maps Depiction of the organizational structure No further investments were required in the IT department Quick location of information High level of acceptance from the employees Tags: Process automation
Intrexx Process Visualizer Pro
Phaesun GmbH
"The Process Visualizer Pro from ipro Consulting GmbH is a comprehensive tool that enables the depiction of extremely complex business processes. With this, an effective process management can be carried out all the way through to certification What makes this BPM tool especially unique is the ability to adapt it individually to business specific conditions, as well as the ability to embed it in an existing intranet."

Frederik Bronner,
QM Department, Phaesun GmbH

Intrexx automates processes with data from the IBM AS/400

Günthart is one of the world’s leading companies in the sweet decoration industry. Over 2,000 employees work in 10 countries according to the quality standard ISO 9001:2008, IFS and BRC. Its 60 year experience in the cake decoration industry, its giftware and its passion for new ideas make this company an optimal contact person for sweet cake decorations and innovative gifts.
As part of the switch to the ISO certification, the IT department was given the task of presenting the entire ISO documentation, its forms and operations in electronic form. In the ensuing selection process, the Low-Code platform Intrexx from United Planet won the contract against Microsoft Share-Point and IBM, as they could all fulfill the presented requirements without expensive and time-consuming additional programming.
First results after a few days thanks to Low-CodeThe first smaller applications were already created and implemented in the first 2-3 days. Thanks to the graphical user interface from Intrexx, all of this was possible without any programming effort - Low-Code at it's best. However, the main focus was still on the ISO certification. Previously, 68 lever arch binders were needed for the documentation, these contained the manuals for all procedures and work instructions in paper format. Therefore it wasn’t uncommon for something to be overlooked or for a binder to not be so easy find. This process, which was both inconvenient and prone to error, was completely revised using Intrexx. After just one year after the introduction of Intrexx, the ISO certification was carried out completely electronically and paperlessly using the new QM portal. All of the documents that were important to quality management were integrated into the portal with versioning and are now always available here in their most up-to-date form. Should there be a change in a process operation, then the new document is inserted and the old one archived automatically. As well as the staff trainings, the entire complaints organization is handled using the portal. For this purpose, Günthart linked its AS/400 to Intrexx. If complaints, with the relevant customer data and the criticized product, were previously inserted laboriously by hand into an Excel list, then Intrexx automatically takes the article and customer data out of the AS/400 and writes it to a complaints database. Using the analysis function, it’s possible to see which products have received the most complaints and in whose area of responsibility they arise. In doing so, it’s possible to quickly identify potential error sources and to remove them. This consequently led to a noticeable reduction in the number of complaints.
Efficient quality management Electronic ISO certification QM documents are guaranteed to be up-to-date Simple connection to the AS/400 Overseeable complaint management Tags: Process Automation
Fine cake decorations
Software Service Contract
United Planet Consulting
Specialized literature
Günthart & Co. KG

Modernizing the project database and operation times calendar

ArcelorMittal Bremen is one of the largest employers in the region and produces up to four million tons of raw steel every year with their highly engineered facilities. As a modern, integrated smelter, they combine all of their facilities, from the pig iron production to the sheet metal processing, together on one site. The plant belongs to the world’s largest steel concern ArcelorMittal, located in Luxembourg.
In 2014, two fundamental systems were under close scrutiny and the decision was made to update these with contemporary solutions. This specifically related to a project database and the operation times calendar that recorded the production times and downtimes. Unified solutions were to be developed for the entire location that would replace the current insular solutions and simplify the corporate processes.
In order to fulfil the specific requirements as exactly as possible and to be able to flexibly carry out subsequent modifications one’s self, they chose the development and process environment Intrexx. Project leader Sandra Ohde commented on the decision and said, “We chose Intrexx as we’ve anticipated rapid success in our application development because it’s a relatively fast and simple product and because we can establish a portal solution with it. By using the applications created in Intrexx, we have a central solution for project management instead of various compartmentalized databases.” As the central system, the Intrexx project database is coupled with SharePoint using the OData interface. This system is put in place world-wide as a collaboration tool under specification from the concern. Following this, it functions as the project teams’ basis for communication and document repository. “The project database is an important master data table for our SharePoint,” says Ohde with regards to the application’s role. Because the project database application orientates itself to the look and feel of the accustomed environment, it can be used by the roughly 200 users with little need for training. They searched for a tool for the operation times calendar, this tool should have a pronounced calendar function, a sophisticated user management system and the ability to develop the solution with multiple clients in mind. Because 80% of the requirements could already be covered by Intrexx’s standard functions, Intrexx won the race here as well – the amount of individual modification would have been much higher with the other tested products.
Rapid implementation of the specific requirements Direct connection to SharePoint Existing insular solutions replaced by a unified application Secure data exchange with suppliers and partners Tags: Data Integration
Steel production
Intrexx, Intrexx Business Adapter for OData, Individual applications
ArcelorMittal Bremen GmbH
"The portal will simplify and unify our project drafting and tracking. Intrexx is impressive because it’s easy to use, its layout is modern and it provides the ability to perform demandbased analysis."

Sandra Ohde, Progress Manager

Replacing Lotus and Access with a modern communication platform

The Volksbank eG Gera Jena Rudolstadt is one of the oldest cooperatives in Germany. For over 150 years they have accompanied the economic development of the middle class and responsibly managed the money of nearly 60,000 customers. The bank’s ope-rating area measures 150 km. The defined goal of Volksbank eG Gera Jena Rudolstadt is to work for and with the people of the region. This goal is pursued daily by 200 employees in 21 branches.
A modern communication system should make the information from the central database available to all employees in all branches in a fast and clear manner. In doing so, they wanted to substantially simplify the process, save time and make sure that the employees always have access to the most up-to-date information. Because the security demands of Volksbank are very high, two things were essential when choosing a new solution: Firstly, the software must run stably even at a high degree. Secondly, it must have passed the security test of the FIDUCIA IT AG.
With Low-Code to more flexibility and simplicityAfter an extensive selection process, Volksbank chose the FIDUCIA certified intranet and portal suite Intrexx from United Planet. The solution’s flexibility and simple operability were the most convincing aspects. Web-based applications can be created quickly and without almost zero programming knowledge thanks to Low-Code Development. A tedious client installation on the employees’ computers isn’t necessary. Because Intrexx is platform independent, the software can run on all current operating systems. A modern intranet portal can be created rapidly with Intrexx. This portal increases the access speed to the information that the employees need considerably, thus saving time: Where formerly PDFs were inconveniently sent, now data, such as customer and account lists, is available at one central point in the intranet. Even investment requests are automated from application to approval and are handled transparently in the portal. The employees enjoy working with the new portal because they are aware of its benefits in their daily work: The processes are much more transparent now and there aren’t any long search processes anymore. All data is available in one central place in a structured and clear manner. In the future Intrexx will become the central system of Volksbank and supersede all insular solutions. This fits with the continually growing trend to replace Lotus Notes with more modern portal solutions that are easier to operate. Thanks to Low-Code, the portal solution can be extended and adapted at any time.
Modern communication platform Improved information exchange Quick and transparent processes No more time-stealing search processes High acceptance from the employees Tags: Collaboration
United Planet Consulting
Software Service Agreement
Volksbank eG Gera Jena Rudolstadt

Creating ways to interact with Intrexx Share

Founded in 1911, the Katholische Jugendfürsorge der Diözese Augsburg (Catholic youth welfare for the diocese of Augsburg, KJF) is an umbrella organization to which over 80 different health and social care providers within the diocese of Augsburg belong. Every year, 75,000 people make use of the various facilities’ services in the areas of medicine, schools, occupational training and integration and help for children and youth.
Person-to-person encounters are at the heart of the KJF’s work. This principle not only applies to dealing with clients and patients but also to the interactions between employees. In order to encourage these interactions even more, the outdated intranet was to be replaced by a modern employee portal. This should conveniently provide central services and information as well as encourage teamwork and the exchange of knowledge.
In view of the KJF’s demanding functional specifications document, the software Intrexx was best able to stand the test. The project leader Raphael Doderer made the following comment about their decision: “Most of all, we were convinced by the entirety of the Intrexx technology, with its apps, quality management suite and social component Intrexx Share.” During the search process, it became clear that the specific requirements could be best fulfilled by a social collaboration software. For this reason, Intrexx Share constitutes the core of the KJF portal and has been set as its homepage. Previously, a communicational barrier existed because the employees are spread out across over 80 locations. The KJF’s new portal enables them to directly exchange information across departmental and locational borders. This guarantees that clients in different areas can be provided for at the highest standard, at every location. Furthermore, the portal provides multiple applications that help simplify the daily workday of the staff and standardize procedures. Thanks to the sanctions & quality management as well as the knowledge database, the work in each individual member facility could be improved and structured more efficiently, the clients and patients benefit from this. According to Doderer, the portal is being used in an extensive manner: “The quality management, knowledge management and internal communication are all gathered together under one roof here. It doesn’t matter if an employee is doing social youth work at an external school or is onsite at the office, everyone has access to the central knowledge and quality platform.”
Networking of multiple employees Central knowledge and quality platform Highly accepted by the employees Interactions go beyond the boundaries of departments and locations Secure, easy to maintain and flexibly adjustable Tags: Collaboration
Health and social care provider
Intrexx, Intrexx Share, Quality Management Suite, Intrexx CMS 2.0, Online Polls, Individually developed applications
Katholische Jugendfürsorge der Diözese Augsburg e.V. (Catholic youth welfare Augsburg)
“Intrexx accompanies us on our way to consistent modernization. Connection, simplification and understandability all makeup the triad which describes our employee portal very effectively.”

Raphael Doderer,
Director of Marketing and Communications

Simplification of work due to standardized processes/workflows

In close vicinity to the Freiburg Minster, the Erzbischöfliches Ordinariat (Ar-chiepiscopal Ordinariate) is the administration center of the Archdiocese Freiburg. It houses the office of the Archbishop, the departments and admin-istration, as well as the officialate.
The department for the world-wide church is the intersection of the archdiocese with local churches in other countries and continents. It supports pastoral and social projects worldwide. These range from building churches and chapels to advanced trainings and projects aimed at improving the water supply. The software that was used up to now to manage the incoming support proposals (up to 400 per year) was getting long in the tooth. It should therefore be replaced by a contemporary solution – ideally without a great deal of development effort and independent of external programmers.
The Archiepiscopal Ordinariate has already been using an employee portal based on the software Intrexx for over ten years, this supports the roughly 200 employees with their daily tasks. Based on the good experience up until now, it was obvious to them that their project management application could be implemented with the portal software.Tailored processes thanks to Low-CodeAccording to Specialized Leader for Project Work Monika Steiert, the application could be created quickly and resulted in clear reductions in workload: “The aspects that proved successful in the old program could be carried over to the new application. Furthermore, more features were added that simplify our work.” Here the Ordinariate benefited from the advantages of Low-Code: On the graphical development interface, the processes could be defined exactly as they were needed via drag and drop - fast, simple and yet individually adapted. Everything runs through the application, from the arrival of a proposal to the final report and invoice. Balance transfers can be prepared using the application and finally, the entire process of each project can be issued in a clear manner as a PDF.Regardless of whether it concerns pastoral courses or the acquisition of a vehicle: the application ensures that proposals are compiled and processed rapidly. This application is directly integrated into the employee portal of the Archiepiscopal Ordinariate. The portal provides the personnel with a large amount of relevant information. As well as its function with the project man-agement, the portal depicts other additional processes such as vehicle man-agement or room bookings, and is therefore their central work area.
Reduction in workload thanks to standardized processes/workflows All the information is readily available Flexibly adjustable and expandable Modern and future-proof Independence from external programmers Tags: Process automation

Erzbischöfliches Ordinariat Freiburg
“Intrexx Project Management pro-vides functions that we’d previously always wanted. Because of that, we benefit from clear reductions in workload and are very satisfied.”

Monika Steiert, Specialized Leader for Projekt Work

Providing employees with current information

The Verlagsgruppe (publishing group) Handelsblatt is the leading media house for economic and financial information in Germany and stands for fair, substantiated, independent and respectable quality journalism. With big brands like Handelsblatt and WirtschaftsWoche, multiple professional publications, a broad multimedia offer and a global editorial network, the VHB has a unique place in the market for economics journalism. Service companies like iq media marketing gmbh, the leading marketer for decision-maker media, corps, the specialist publishers for corporate publishing, and many more renowned investments are all added to this.
The Verlagsgruppe Handelsblatt wanted to supersede its old intranet, which was based on a static CMS, with a modern enterprise portal. The portal should support the internal business communication and optimize the procedures within the business. For that reason, they searched for software that wouldn’t just allow them to distribute content but also depict processes electronically.
During the decision process, the Freiburg portal software came out on top against Microsoft SharePoint and TYPO 3 because it, as opposed to the other solutions, provided the largest possible independence from external service providers. The new employee portal was created within a very short period of time using Intrexx and its start page was expanded to a comprehensive information cockpit. The publishing group’s approximately 760 employees are now supplied with the latest internal business news thanks to a news channel. Editorial content is integrated into the portal with a link to the Facebook and Twitter accounts of the chief editors. In addition to the internal information distribution, multiple procedures are now noticeably faster and more transparent. Some examples are: the new room reservation tool provides an overview of how conference rooms have been allocated, this leads to appointments being planned more effectively. Catering requests and room modifications can be booked at the same time as reserving and with that, the disposition and information forwarding takes place automatically – instead of the laborious method used previously of manually maintaining lists. Holiday and acquisition requests can also be handled quickly and simply in the portal. The employees have their say - thanks to Low-CodeAs well as with its manageability, the new portal was especially convincing with its flexibility and efficiency: new requests from the specialized departments can be promptly and single-handedly implemented without needing to revert to external help. With Low-Code, applications are created quickly and with little programming effort. What previously at times took half a day, only takes minutes now. Even new project staff can create applications themselves after just a short training period.
The information provided is up-to-date and easy to manage Fast and transparent processes Resources saved Tags: Collaboration
Intrexx CMS
Software-Service-Vertrag (SSV)
United Planet Fachliteratur (United Planet specialized literature)
Verlagsgruppe Handelsblatt GmbH & Co. KG
"The journey from prototype to live system is extremely short with Intrexx. We can implement new requests and applications from the specialized departments in a considerably faster way that also saves resources."

Matthias Gärtner,
Senior Project Manager IT Coordination/ Business Processes

Employee portal as information platform across locations

TUI 4U GmbH, main headquarters in Bremen, Germany, is a wholly owned subsidiary of TUI Deutschland. As well as the role of consolidator, call center services come under its main business. The help-desk support for travel agencies and a comprehensive flight database management system complete their service provision. With approximately 100 employees, TUI 4U GmbH operates call centers and service offices in Bremen, Osnabrück and Munich.
To create something that would meet the requirements for improving the communication across locations, TUI 4U started searching for a portal solution in 2002. This solution should allow them to distribute information quickly and efficiently at all locations. Furthermore, the reserving of meeting rooms should be handled clearly and transparently using the portal.
TUI 4U chose Intrexx because it’s possible to create applications simply and quickly using the platform independent software. As well as other information, information about the various airlines is gathered in the portal clearly. The contracts made with each airline can be added to their information in the customer management system. In this way, the responsible employees have straightforward access to the information without having to laboriously search through the entire system. Furthermore, the portal contains various reporting applications. Improvements are easily implemented thanks to Low-Code Even the room reservations are handled using the portal. The employees can book a meeting room with just a mouse-click. Afterwards, all booked rooms are presented in a manageable and clear manner in a calendar. The portal is very well accepted by the employees. One of the reasons for this is definitely because operating the portal essentially works just like navigating on the internet. Operating the portal is therefore almost intuitive. Beyond that, it’s now guaranteed that the employees have access to the same information at all locations of the company. The Intrexx portal also offers excellent conditions to implement applications that will further improve the internal communications in the future: Thanks to Low-Code development, applications can be created individually and yet quickly and with little effort.
Central information platform for employees Comprehensive customer management system Manageable reports Intuitive operation Budget-conscious solution Tags: Collaboration
Intrexx CMS

Extranet portal handles the application process rapidly and transparently

The Amt für Wirtschaft und Arbeit (AWA) is the canton of Solothurn’s service bureau for population, employment services and economics. It contributes to strengthening the regional competitive edge and to socially safeguarding the structural policy shift. The ASA implements the duties from the federation and canton in a customer and need-oriented manner.
Promoting renewable energy and using energy economically is the cornerstone of the energy politics of the canton of Solothurn. For this reason, the government began a new grant program for energy efficiency and renewable energies at the end of 2009. So that the grant applications are organized both efficiently and transparently, the application process should be handled online. To accomplish this, the canton’s existing extranet portal (www.awaso.ch), which was already created with the portal software Intrexx in 2002, was expanded by another component.
In no more than eight working days a portal application was created with the support of the consulting department at United Planet. Since then, the entire application process is handled electronically using this application. The first grant application could already be submitted using the portal after just a few hours. The procedure for applicants is now extremely easy: They fill out their application for a grant in the AWA’s extranet portal and promptly receive a PDF document of this application with the projected grant sum via email. This sum is calculated automatically using the portal’s process manager. After the signed application is received by the AWA it is checked by the clerk. If the application is accepted, then an approval letter is automatically created that is sent to the applicant with an acceptance protocol. After the remediation measures are completed, the applicant sends the filled-in protocol back to the energy office. They examine the data and record it in the Intrexx portal. From here, the data is exported and read by the canton’s SAP system to set the process for transferring the grant sum in motion. Statistical analysis guarantees that the department leader always has an up-to-date overview of the applications and the total amount of grants within a chosen period of time. Overall, the processing time could be clearly shortened and the procedure’s transparency could be greatly increased. And with that, the solution is extremely economical: Outgoings of 40,000 Euros represent savings of 500,000 Euros and counting. This makes the canton of Solothurn a good example for modern and cost-effective E-government.
Rapid and transparent application process Savings in the region of six figures Automated and simplified processes Diverse evaluation options Tags: Process Automation
Public administration
Intrexx Academy (United Planet specialized literature)
United Planet Fachbücher
United Planet Consulting
Bureau for economics and employment services of the canton of Solothurn

Optimal management of customer data and documents

HL-Technology GmbH, in Herford, offers its customers a broad assortment of chemo-technical standard products and products that are specially tailored to a specific application. Resellers, such as wholesalers and sales agencies, as well as industrial bulk consumers and business enterprises all belong to their list of customers.
Because of the very heterogeneous customer base of HL-Technology GmbH, it often wasn’t easy to conduct efficient customer management in the past. In order to optimize and organize customer management in a clearer manner, they started looking for an efficient and powerful CRM system.
While searching, the industry neutral portal solution Intrexx from the Freiburg-based software producer United Planet quickly drew attention to itself because it offers an efficient and modern customer management solution with its CRM Studio. Together with the IT partner Computer Live, the new system was introduced at the end of 2006. Approximately 20 employees, which form the core team, enjoy working with the portal because they each notice the benefits that the portal brings. Each employee now knows where the information is that he needs because all data is gathered together in one central location in the Intrexx portal. Long search processes are now a part of the past. In addition, there is no more redundant maintenance of data. The main application of the portal is the Intrexx CRM Studio, where all customer data can be optimally managed. The entire customer information is stored in one central location there and freely definable activities and processes automatically ensure controlled and rational eBusiness in all work areas. As an example, this means that the creation and processing of tasks relating to customers can now be completely depicted in the portal. This means the management can always inform themselves about the status of upcoming tasks. Even the document management of HL-Technology GmbH is operated with the portal. With the help of the Xlive File Router, developed by Computer Live, all inbound files are intelligently integrated into the portal. It doesn’t matter if the files are from an application, the scanner, copier or fax, all documents can be transferred quickly and easily to the portal with the Xlive File Router, and are then immediately accessible by everyone there. Using OCR software, even faxes can be indexed with full-text. In this way, “dead pictures” are converted to documents that can be edited without any problems.
Efficient and effective CRM system Clear document management Simple application creation via drag & drop Automation of processes Personalized access A portal system that can be expanded as needed Tags: Data integration
Intrexx CRM Studio
Xlive File Router for Intrexx
Computer live Consulting
"All data is gathered in one central location in the Intrexx portal. Now the employees always know immediately where the information is that they need. This saves us a large amount of time because long search processes through all directories are avoided and there is no more redundant maintenance of data."

Dirk Lücke
Manager of HL-Technology

devolo AG speeds up internal procedures

devolo AG is the world-wide market leader for Powerline communication solutions. Multiple top-product test reviews and awards as well as over twenty-five million delivered adapters demonstrate their impressive level of success. With their sustainable conduct, devolo stands by their responsibility to their customers, employees and the environment with conviction.
In order to unburden the employees and at the same time, improve the customer service even more, devolo began their search for a new customer management solution. What was important to them was that the solution could be connected to an SQL database and that it offered extensive options for personalization. In addition, the solution should be customizable and expandable to a central work platform for all departments of the company. Replacing the current insular solutions was an additional goal.
In the selection process, the intranet and portal software Intrexx from United Planet came out on top against the more complex competitors and was especially convincing in direct comparison thanks to its speed and flexibility. To find out which solution was the most capable, each system was put to a test. While the demands could be met by Intrexx in just three days, the more complex competitors showed no usable results, even after 2 weeks! In cooperation with the Dortmund-based Intrexx partner QuinScape, devolo AG rapidly created a CRM solution with Intrexx, this was connected to the central database and replaced the previous CRM. As well as the customer data, the customer discounts and the entire communication with the customers is stored in the new devolo Communication Portal (short: decom). In addition, contracts are sorted and saved in a special contract module, and these can be recalled in due time using the follow-up function. In this way, business processes are accelerated, activities are controlled with a specific aim in mind and customers are cared for individually and optimally. The portal, created with Intrexx, should be expanded more and more until it becomes the central work platform for all departments of the company. Therefore it should integrate multiple Access-based tools and insular solutions into the system. The employees enjoy working with the new portal, its benefits are clear in their daily work: They don’t just have a faster solution, but furthermore, they also have a tidy interface, which allows them to control the relevant applications. This not only ensures that the solution is highly accepted by the employees, but also increases the productivity at the same time.
Very quick and simple meeting of demands Powerful and efficient CRM and central work platform in one package Customizable and expandable Comprehensive data integration Web-based solution Highly accepted by the employees Tags: Data integration
Hardware manufacturer
Software-Service-Vertrag (SSV)
Business Adapter for MS Exchange
devolo AG
"While the demands could be met by Intrexx in just three days, the more complex competitors showed no usable results, even after 2 weeks!"

Intrexx ensures light at the end of the Brenner Basistunnel

The project association Galleria di Base del Brennero - Brenner Basistunnel BBT SE, located in Bozen and Innsbruck, supervises what is potentially the most ambitious construction project of this time. One of the most demanding technical construction operations with a total length of more than 200km is being carried out in the middle of the Alps: the Brenner Basistunnel (base tunnel); this will become the longest underground train connection in the world when it’s completed in 2025.
Every tunnel construction is full of risks that need to be analyzed and weighed up by one or more highly-qualified specialists in order to avoid additional costs. A system was to be installed here that allows the dependencies between risks, their possible reduction and the probability of an occurrence to flow into the risk analysis. An additional requirement was the desired multilingualism in English, German and Italian, thus providing all employees with the appropriate content in their own language.
An application that more than fulfilled the requested demands was developed with the Frankfurt-based consulting agency EasyTransfer. The portal software Intrexx, which BBT SE had already been using for a long time in its personnel department, came into play here. Because Intrexx is already setup as multilingual the user’s login or the manual language selection in the portal ensures that information is displayed correctly. This means that not only the portal’s interfaces are displayed in the chosen language but also the contents of the drop-down lists and the most important database fields. The crucial demands from the project Risk Management were developed thoroughly, step-by-step and in close cooperation with the participating specialists and project leaders. The risk analysis took place either with an individual assessment, which then represented the overall assessment of this risk, or multiple specialists, who worked independently from one another, assessed the risk. Afterwards, either any one of these individual assessments is used as the overall assessment or an algorithm is used to create an overall assessment from all of the individual ones. Furthermore, additional functions such as a history of the comments added when making a change, an automatic reminder to those responsible for monitoring a risk and the ability to attach relevant documents and notes to emails were integrated. The projected construction costs can be monitored easily and adjusted punctually, if necessary, with this comprehensive risk management system.
Risk management with assessment from specialists Multilingualism: Language automatically selected at login Change history The ability to integrate documents and notes into emails Tags: Collaboration
Intrexx Process Manager
Brenner Base Tunnel BBT SE
"That multilingualism can be implemented so easily into a demanding project like this really convinced and excited us!"

Gebhard Schweiger
Personnel and Project Manager

Optimizing workflows in parishes

The Bistum (Diocese) of Trier may claim the title of “oldest diocese in Germany”; since 300AD there has been a Christian parish – and with that its first bishops – in Trier. Since that time Christians have lived in the city and in the area around it. Driven by the constant endeavor to live out the discipleship of Christ and to share and pass on their faith in his good news. That’s why the diocese began searching for new ways to share this faith in a way that is interesting and believable to modern people and today’s society.
So that the priests and parishes have more time for pastoral care they began searching for a portal solution that would fulfil all of the requirements, independent of the current hardware, of the parish office and unburden their daily workload. Among other tasks, the solution should allow them to centrally administrate addresses, appointments and service orders and to implement an automated creation of pastoral letters. The aim here was to not only optimize work procedures but also to create a diocese-wide standardization.
During an intensive pre-project phase, various products were analyzed together with the parish community of Wadgassen and Father Peter Leick who operated as third-party experts. They decided to use Intrexx and InGenius-Office which is built on Intrexx. The software from the United Planet partner Compelec was specially designed for churches. InGenius-Office has been made the standard across the diocese of Trier. The portal was ready and available after just 5 weeks. Father Leick paid close attention to the structure and functionality that they conformed to the church laws. The service orders of each individual parish (including the liturgical calendar), managing the mass intentions, the official and pastoral appointments for the counselors, the duties for officiating priests, organists and sextons, managing addresses and the pastoral letters are all handled and administrated with the new system. The letters can be edited and then automatically sent in print format to the appropriate print shops. Church resources (churches, parish community centers) are also planned using InGenius-Office. This creates transparency. Because the new system is browser-based, priests and full-time colleagues have access to data, which has been made accessible to their user group, at any time. The system is ready for future expansions, such as a link to SAP data, and can be adjusted flexibly to new needs as they arise. The social business platform Intrexx Share is also integrated into InGenius-Office. InGenius-Share gives the dioceses’ employees the ability to exchange diocese-internal expertise using a new, internally-hosted and therefore secure infrastructure. A sustainable knowledge management was created using the software and this developed into a culture of constructive communication. Similar to Facebook and the like but just internal.
Optimum connection between parish offices Reduction in workload for the parish secretaries One-time data creation makes content available to all of the applications Service orders, appointments and addresses are standardized across the diocese Pastoral letters are generated automatically from the created data Tags: Process Automation
Intrexx Professional
Intrexx Software Service Vertrag
InGenius Office
Diocese of Trier, Ordinariate
"As a priest it’s very important to me to give my colleagues a tool that creates transparency between them, raises work satisfaction, optimizes administration procedures, is flexibly adjustable and furthermore, is very cost-effective."

Father Peter Leick
Parish community of Wadgassen

From 0 to intranet in 8 months. With no IT knowledge.

Alexander Bürkle GmbH & Co. KG is a wholesale enterprise with 20 locations for electronic and electrotechnical products. As the market leader in south-west Germany, the company offers a broad spectrum of products, consisting of 1.5 million articles in the areas of building services, industry engineering, renewable energies and consumer electronics. On a national level, electrical installation companies, manufacturing companies and specialist retailers are supervised. On an international level, wholesale customers represent the focus of customer relations. The company places emphasis on apprenticeships and further education, that’s why a good 10 percent of the 700 employees are apprentices.
The aim of introducing the intranet was to improve the communication and information exchange between employees and also between branches and the main office. In addition, management processes were to be simplified and standardized. Before the introduction of Intrexx there was still no intranet. The introduction wasn’t led by the IT department but by the Alexander Bürkle Academy. In the meantime, an intranet team comprising of members from the academy, IT department and corporate communications is responsible for directing and coordinating the intranet.
Independence from external providers thanks to Low-CodeWhile researching the appropriate intranet system, Intrexx and SharePoint made the shortlist. Intrexx was the final choice. As well as the substantially low launch and consequential costs, the ability to develop applications by oneself with Low-Code Development was decisive. They wanted to be independent of external service contractors. Another advantage was the speed of implementation. After just 8 months the new intranet could go live. The apprenticeship management system was even available after just 2 months. In the apprenticeship application employees can always see which occupational development an apprentice is currently working through, which stations they have already completed or will complete, when they are at the career school or at an internal staff training. Depending on their access permissions, the HR department or the management can access reports and evaluations. Apprentices have access to their own evaluations, they are reminded when they need to hand in their reports and kept up-to-date about the appointments in the junior academy. Instead of organizing requests about 5 different job descriptions in various academic years across the entire south-west of Germany, all information is now just one click away. For example, apprentices can view the content they need to learn for each station at any time and can then specifically take what they need. This increases the quality of their training. Responsibilities are clearly defined with the new intranet. As an example, this guarantees that the evaluations are always made by the same person. The intranet reduces multiple queries and relieves the specialized departments greatly.
Very quick implementation in both introducing and making changes Do-it-yourself application development instead of expensive service contracts Massive reduction in workload across all departments High level of acceptance from the employees Tags: Collaboration
Electronic wholesale and technical service provider
Alexander Bürkle
"3 years ago, I didn’t know what an intranet is capable of, today, I program most of the applications myself. I can also implement the smallest suggestions immediately with Intrexx; this guarantees high acceptance. Being able to immediately make something myself instead of waiting for service providers, I like that!"

Ulrike Berger
Head of the Alexander Bürkle Academy

Bringing employees from 11 locations together

The Johann Heinrich von Thünen Institute is one of four Federal Research Institutes in the business division of the German Federal Ministry for Food, Agriculture and Consumer Protection. With its application-oriented and practice-based research, it develops scientific principles which guide the federal government in making policy decisions.
The 15 specialized institutes and various service facilities of the Thünen Institute are spread out over 11 locations, which sometimes makes it complicated to communicate and pass along information. What they needed was a portal with a standard interface that would provide access to all of the information that had previously been processed using Word documents, Excel spreadsheets, static HTML pages, other decentralized software solutions, or paper forms.
The solution that the Thünen Institute chose was the Intrexx portal software, because it provides the desired options with its process manager and application designer. By now, the portal unites more than 140 applications for various user groups. An important central application is “Literature Ordering”, a necessary foundation for research. This is an ordering system for scientific literature, which contains a comprehensive workflow between the orderer and the processor. The orderer is informed as to the status of his/her order at all times. Once the literature that was ordered has been digitally delivered, the orderer can access it in the portal. An integrated borrowing system for temporarily provided external literature also sends reminders to employees when borrowing deadlines have been exceeded. Other applications contain a sort of guide to the corporate design of the Thünen Institute with all of the necessary data; they also integrate external databases, or provide documents and forms for administration. A central event calendar provides information to their own employees and is also exported to show dates that concern the public on the Thünen Institute website. This makes everyone aware of what is happening at both their own location and at the other locations. That saves a lot of work and brings the employees from the 11 locations together.
Information is distributed to all locations Efficient data management with less waste of paper Centralized document management Optimizes internal workflow Many ready-to-use templates No programming knowledge required Tags: Data integration
Intrexx CRM Studio
United Planet reference books
United Planet Academy
Johann Heinrich von Thünen Institute, Federal Research Institute for Rural Areas, Forestry and Fisheries
"Above all, we especially like the ready-to-use templates in Intrexx. Many of the things we need, such as bulletin board, calendar and forum, are already included and can be easily adapted or used as is."

Frank Preiß, Portal Administrator

Ready for the future, thanks to modern employee portal

Being dissatisfied with the current system led to the search for a new intranet solution. In direct exchange with other communities, which already use employee portals, various solutions were compared. Because of the specific requirement profile of the city administration, the software Intrexx from the Freiburg-based developer United Planet was ultimately chosen. With Intrexx it was possible to create an optically appealing interface with less effort than there would have been with competing products. Sindelfingen is located in the center of Baden-Württemberg and currently has a population of 62,000. The major district town forms, together with its neighboring town Böblingen, a middle-order center in the region of Stuttgart. Sindelfingen already grew to a significant industry town at the beginning of the 20th century, today its economy is especially marked by the automobile industry and several fashion companies. Furthermore, the city bears the title of “fair city” since 2013.
Being dissatisfied with the current system led to the search for a new intranet solution. The information for the employees of the city administration was stored in a large amount of Lotus Notes databases and because of this, they weren’t easily locatable. In view of the future, they didn’t just want a pure Content Management System (CMS), but rather a more encompassing software, which allowed them to depict workflows and automate processes. Another desired option was the ability to seamlessly integrate a social collaboration component that would allow them to keep up-to-date with changing demands, especially those of the younger employees.
In direct exchange with other communities, which already use employee portals, various solutions were compared. A CMS was discarded from the very beginning, because it would have been too inflexible and wouldn’t have offered all of the necessary functions. That’s why SharePoint and the portal software Intrexx emerged as possible options. Both of them had the strength that they come from established suppliers and therefore the necessary assurance was given. Because of the specific requirement profile of the city administration, the software from the Freiburg-based developer United Planet was ultimately chosen. With Intrexx it was possible to create an optically appealing interface with less effort than there would have been with the competing product. In addition, the ability to develop their own applications with Low-Code Development, independent of external contractors, and to adapt the existing applications to their specific needs, was perceived as very interesting. At the same time, the AppStore offers numerous applications that are immediately utilizable. With Low-Code: Go-Live after only four months In this way, an individual portal, which simplified the daily work of the civil servants in the town hall, went from decision to “Go-Live” within just four months. The time needed to search for information could be reduced considerably and at the same time, all employees are better informed. The contact database and the automatic display of the newest information have proven themselves as especially valuable.
Improved availability of information Greater simplification of processes One central platform instead of individual applications Noticeable increase in efficiency Future-proof: unproblematic adaptation and expansion Tags: Collaboration
Public administration
Intrexx Professional; CMS Studio; Business Adapter Lotus Notes; OData Business Adapter
City of Sindelfingen
"We chose Intrexx, because it offers us flexible and rapid solutions for our information and communication demands. A substantial advantage of our portal is that information can be provided transparently and attractively. This minimizes search costs and ultimately leads to better informed employees. In the future we see even greater efficiency potential to model automated workflows and to devote more time to the topic of ‘social intranet’ with the help of Intrexx Share."

Christof Hölzl,
Organizational Development

5 times faster achieving their goal than with SAP WebDynpro

Boehringer Ingelheim, which was founded in 1885, is an international enterprise in the area of pharmaceuticals. Due to the fact the firm was established as a family business, its main focus is on human pharmaceuticals (prescription products and self-medication), bio pharmaceuticals and animal health. Production takes place at 16 manufacturing sites in 11 different countries and there are also 5 separate research and development locations. In total 142 enterprises are connected with Boehringer Ingelheim.
Boehringer Ingelheim is a dedicated user of SAP: Customer information, receipts, invoices, QM and additional records are located in different SAP systems. As these systems are not directly connected to the www due to security reasons, a solution was sought after which would allow service providers, customers and international sales employees to have safe and reliable access to the SAP data. Access had to be available on both stationary and mobile devices and had to represent different ERP systems in one portal.
In addition to United Planet seven other providers submitted their solutions, however, none of the competitors were able to successfully demonstrate the real time integration of SAP data. United Planet could demonstrate a successful SAP integration as part of the DSAG (“Deutschsprachige SAP-Anwendergruppe”) 2013 in an absolutely record breaking time of 10 minutes. The generic NetWeaver Gateway Interface makes this possible. Boehringer Ingelheim also considered a solution based on SAP WebDynPro for ABAP. This would, however, have required 70 days of work and therefore would have required 5 times the amount of resources and take 5 times longer than the 15 days required for the solution based on the enterprise portal software Intrexx, to be operational. Within 3 months the Intrexx solution could be used productively. Thanks to Low-Code, it was possible to implement applications in a short time with little programming effort - precisely tailored to the needs of Boehringer Ingelheim.
Very fast conversion in a fifth of the time in comparison to SAP Reduced staffing and training expenses greatly decreases costs A significant reduction in the workload for customer services and sales representatives Global solutions which allow optimal access at all times to local SAP data Tags: Data Integration
Human pharmaceuticals, Bio – pharmaceuticals and animal health
Intrexx Professional
Intrexx Consulting
Business Adapter for SAP Business Suite
Boehringer Ingelheim

90 percent less emails thanks to Intrexx Share

Megazoo, a subsidiary of the Fressnapf Group, is active as a retail chain store in the premium sector. In the 19 stores in Germany and Austria customers buy a wide selection of pet food and accessories, as well as obtaining guidance when buying house pets. For reasons of animal welfare no cats or dogs are sold in the Megazoo stores.
Like all chain stores in the retail industry, Megazoo struggled with problems caused by a lack of communication. Goods were ordered twice since there was no contact between the individual stores. The outcomes of this were extra costs for purchasing, warehousing and logistics. The poor communication had a negative impact on staff shortages or caused unforeseen events. A search for a solution to bring the communication back on track was therefore initiated.
During the search for possible solutions Megazoo quickly landed on Intrexx Share. They have been convinced of the benefits of Intrexx Professional since 2006, long before Intrexx Share was released in 2012. “We had good reasons to choose Intrexx”, was the general thinking. The responsibility for implementation and operation was transferred to Marcel Patalon. The 31-year-old is Head of Digital Communications and CRM. He trained as a journalist and describes himself tongue-in-cheek as an “all-purpose weapon for the issues of customer loyalty, online marketing and communication”. Instead of deliberating for a long time, they simply went ahead. A focus group of management, graphics and communications departments and a store manager together worked out what a social business solution needed to be able to do to actually ease the work in the stores and in the headquarters. After less than 2 weeks Intrexx Share was launched with the animal-themed name “my MIAU” („myMEOW“).
90 percent less emails and significantly improved communication more time for customer advice, instead of annoying, time-consuming emails significantly improved knowledge exchange and transfer across departments significantly reduced costs for purchasing, warehousing, logistics Tags: Collaboration
Pet store
Intrexx Share
Intrexx Professional
"Intrexx Share has ensured that, at last, we communicate sensibly. I am particularly pleased that apparently complex problems have been resolved once and for all and the internal email traffic has been reduced by 90 percent."
Marcel Patalon, Head of Digital Communication and CRM

Seamless transition from intranet to employee portal

Intrexx makes property management “social”The municipal housing company ProPotsdam GmbH is the leading provider in urban sanitation, urban development, residential construction and housing care. As the largest housing provider with a portfolio of almost 17,000 rented apartments and about 280 employees, administrating, renting and managing these properties is at the core of its business actions. ProPotsdam GmbH puts special emphasis on mobility, communication and service orientation to enable its staff to efficiently administrate properties.
The housing company ProPotsdam GmbH took consistent steps towards technical renewal and replaced the existing intranet with an Intrexx solution that made an up-to-date employee portal, augmented by a social intranet, a reality. By intelligently linking property data from SAP with the task and project management system and Intrexx Share, the portal could be precisely adjusted to the specific work processes. With over 30 applications, the Intrexx-based portal solution proves to be a flexible, extendable and communications-friendly alternative to other software products.
Based on the requirements, the PHP-based intranet, which had been developed in-house up until then, was to be expanded into a central tool for real estate management that would allow users to manage property profiles, press releases, internal communications and task management via a central platform. Ultimately, the intelligent link to central data from SAP, the versatile customization options and mobile access to the system were pivotal in the decision for the Intrexx solution from United Planet and City & Bits GmbH.Making the entire property portfolio available for the day-to-day work processes is crucial for the business of a large municipal housing company. Thanks to the built-in, diverse Intrexx interfaces, all property profiles with relevant data from SAP are provided to the business processes and automatically supplemented with additional data such as images and energy certificates. When a user opens the employee portal in the browser, he or she is logged in automatically using his or her Windows user account. Using so-called portlets, the key content from the most important of the more than 30 applications (such as Press Review) is presented on the homepage without users needing to open the application separately. Thanks to Intrexx’s highly differentiated permissions management system and customization options even at the data record level, every employee only sees the information that is actually relevant to his or her work. And of course, all central functions and applications of the portal can be accessed via the well-laid-out and clear interface.As a result, the employees at ProPotsdam are always able to see up-to-date company figures (such as vacancies, TOP objects, etc.) and access the latest documents that they collaboratively work on via the central document management system. Other important processes were also realized in the portal: a ticket system that categorizes and forwards requests to the IT department, or appraisals can be created, transferred and viewed in a convenient manner.Moreover, in the interest of the company culture, ProPotsdam wanted to use the employee portal to support good communication and keep employees up to date about internal news and press releases, as well as encourage interactions between employees via Intrexx Share. The in-house social intranet “My Portal” implemented with this in mind, not only provides personal notifications and general information but also allows employees to control pending tasks and processes that they are involved in. Due to its very lean, fast and flexible basic structure, the individual employee portal, which was created with the support of City & Bits and on the basis of Intrexx, enables ProPotsdam to upgrade the existing functions or to expand the portal with additional applications. Users can straightforwardly customize the portal pages themselves, and future requirements can be incorporated into the processes of the housing company and networked smartly.
Quick access to key company data Access to existing databases via diverse interfaces Mobile browser-based applications Individual access for employees thanks to differentiated permissions management and customizations Direct communication and flexible collaboration thanks to the social intranet as the central work platform Tags: Data integration
Municipal service provider for housing, construction and urban development

ProPotsdam GmbH
“The employee portal developed on the basis of Intrexx is an important step in the corporate development of ProPotsdam GmbH. By replacing the in-house developed intranet with a modern employee portal, we can now provide our staff with a central tool that supports their daily work processes by deliberately providing and linking information.”
Jörn-Michael Westphal, Managing Director, ProPotsdam GmbH

Reducing failure costs with proALPHA

The company was founded in 1986 and became a subsidiary of the Salzgitter AG steel and technology group in 2001. The company specialises in sheet metal forming for automotive body construction. The firm also develops and manufactures tooling, parts, and components for the construction of designs and prototypes. SZAE are dedicated to supporting their customers in the achievement of their goals by providing them with individualised solutions.
The existing software for handling complaints in SZAE was too complex and had no interface to the ERP system. As a result, considerable duplication of effort was necessary. The system was therefore considered to be unacceptable by the users. The new system needed to facilitate a methodical procedure for handling complaints as well the technical and cost-related traceability of complaint processes over a specified period. In addition, the complaints needed to be handled more efficiently and quickly in the future.
Since the SZAE was already successfully using the Intrexx Professional portal software from United Planet, it was decided to implement the proposed complaint management within the Intrexx portal solution. During their researches SZAE encountered the Frankfurt-based company Easy Transfer, which has been an Intrexx partner from the beginning. During a five-day on-site project, the Easy Transfer application was implemented in the existing Intrexx environment. Following discussions with the employees involved, the processes were installed step by step, so that the previous procedures could be maintained. In cases where this approach was not possible the processes were redesigned and implemented later. Throughout the project, it proved very helpful that Intrexx provides a simple live access to the data of the proAlpha ERP system, and that the customer, supplier, project and product data could thus easily be transferred into the new version. Functions that had not been possible in the previous system, or only to a limited extent, are now provided in Intrexx with a convenient user interface. These include schedule management, reminders, task assignments and multilingualism. There are also automated notifications at all stages of the process, and escalation steps up to the senior management. Furthermore, a dedicated search engine has been assigned for images and documents. The new system now provides a methodical process flow, with prompt and accurate handling of complaints. Thus, the costs of errors are reduced and customer satisfaction is significantly increased.
Prompt settlement of complaints Methodical procedure for complaints Increased customer satisfaction Reduced costs of errors and failures Tags: Data Integration
United Planet Books
Salzgitter Automotive Engineering GmbH & Co. KG
"We were amazed at how quickly and accurately we have completed this project with our partners. After several days of testing and defined adjustments our new complaint management was rolled out and is fully accepted by our colleagues, because it's doing just what we need and how we need it. Quite simply, tailored software."

Uwe Ennen, Head of IT

Intranet and extranet implemented for improved internal and external communications

Fira Oy is a growing, young and innovative company in the construction industry, whose operating practices are changing the existing ways of thinking and acting in the field. Fira develops and implements service-oriented construction projects for both commercial companies and the public sector. Typical projects include business and office premises, care facilities, industrial premises and power plants, parking solutions and demanding underground structures. Fira‘s subsidiary Fira Palvelut Oy specializes in office and pipe renovation.
Fira had two major requirements. Firstly, the company wanted to establish a powerful intranet platform to facilitate the employees’ access to all information necessary for their daily work. The solution needed to be able to effectively integrate other programs such as Microsoft Exchange or M-Files. Secondly, Fira required a product that would enable them to create modern and intuitive extranet services for customers such as housing cooperatives, apartment owners and tenants.
Intrexx offered both the ability to design a convenient and attractive extranet to stay in touch with customers and numerous elegant and integrated intranet features. In the freshly designed intranet task lists, schedules and news are available to the users together with numerous CRM components like purchase orders, invoices, tenders and offers. Employees as well as subcontractors are now able to get all the relevant information very quickly. Thanks to the various connectors, employees are able to open files, emails and working processes directly from the intranet user interface. The Connector for Microsoft Exchange integrates the user‘s own calendar from MS Exchange directly into the portal interface. The extranet provides all the relevant facilities to bring end users into contact with Fira. Customers can ask questions or give feedback and Fira’s employees can answer them directly through the browser interface. Thus, they have considerably reduced the amount of email correspondence and can react to customer needs much faster.
Everything in one place instead of several separate applications for reading and processing emails and documents Simplification of processes Modern look & feel of the new extranet Simplified communication with customers, subcontractors and tenants Tags: Extranet
Construction industry
Intrexx Professional
Intrexx Share
Microsoft Exchange Adapter
Fira Oy & Fira Palvelut Oy
"We are pleased with the development of Fira group's internal communications with Intrexx. Intrexx and its versatile tools and features support our growth strategy very well. Thank you to Verkkoasema for the support and cooperation."

Annabella Haavisto,
Head of Administration, Fira Oy

Meeting employee needs with a social intranet platform

The Council of Oulu Region is a regional political authority, responsible for the development of and representing the interests of the county. It is responsible for regional planning and general coordination of regional development programs related to national and EU structural funds. The Council oversees the interests of the people, municipality, organizations and enterprises and speaks on their behalf regarding both national and international issues.
Communication plays a central role in the Oulu region – not for nothing is the regional development plan called “Oulu Region – The region of co-operative partnerships”! Therefore, it was the regional council’s intention to strengthen internal communication. In the past, there were too many different communication channels within the administration, and information such as documents and forms were sometimes hard to find. Furthermore, the old intranet tool was extremely difficult to use.
A web-based employee portal was created using the software Intrexx from United Planet. The portal contains different portlets that provide straightforward access to news, events and also common documents in the Windows network. Using the new social intranet platform Intrexx Share, employees can exchange ideas, create notes, answer colleagues’ questions and thus, develop knowledge that benefits the whole regional council. This shared wisdom enables the regional council to bring the county forward. Not only was internal communication made easier with Intrexx but also coordination with partners and corporations. A custom-built project application, which is included in the extranet-portal and was also realized with Intrexx, enables the interchange of news, documents and project tasks between the administration and their partners. The council made a significant step for further regional development by choosing a modern and easy way to improve communication.
One platform that contains all the information for employees Simplification of processes Direct access to document templates via the DMS Social intranet enables unrestricted content creation and creates rapport between employees Project application for communication with partners in various projects Tags: Collaboration
Public administration
Intrexx Professional; Intrexx Share; Intrexx DMS; Intrexx CMS; Microsoft-Office-Adapter; Verkkoasema consulting services
Council of Oulu Region
"With Intrexx, our internal communication has substantially improved. Forms, documents and other files distributed previously across multiple locations can now be found, accessed and jointly used with ease. ... The internal social intranet, Intrexx Share, enables us to share ideas and information about projects and matters in general while reducing the need for less important email correspondence."

Markku Lipponen,
CIO, Council of Oulu Region

Intrexx knocks out Web Dynpro

As a manufacturer of carton packaging and filling machines for beverages and food, SIG Combibloc makes sure that its customers have reliable machines running. Downtime costs money. To ensure the global supply of spare parts at all times, a multilingual spare parts shop was introduced. Here, Intrexx serves as a front end to SAP data.
With the new shop software customers and SIG subsidiaries are connected to the global SIG ERP system worldwide without a separate SAP ERP. The demands for the shop are varied: in addition to the simple ordering of spare parts for filling machines, the solution always determines the current material master data, individual prices and availability locally and globally from the SAP system. Furthermore, the shop offers access to a spare parts catalog with 2D and 3D models of spare parts and equipment for ease of ordering, enables the upload of Excel lists and passes the items contained to the shopping cart. Frequently ordered combinations can also be saved. Further functionalities include the tracking of orders and shopping carts and approval workflows, including mobile approvals. It was also important that the design met the global CI guidelines and that SIG should also be perceived as „State of the Art“ in the spare parts shop. Because the software is used worldwide, multilingualism was a mandatory requirement.
Intrexx became the focal point because of its flexibility, the mobile user-friendliness and the almost complete design adaptability offered by the SAP-certified OData interface. This design had already been adapted to the global CI requirements. Compared with Web Dynpro, Intrexx was not only much cheaper, but it also looked much better. Therefore, the choice for Intrexx was made. With the new web shop, it is now possible to customize the ordering of spare parts individually. If the customer is located in a country in which the regional company has its own SAP ERP system with Materials Management and Distribution module, then the order is recognized directly after optional release in the SAP system as a sales order. If the customer is located in a country without its own SAP ERP, then a multi-level systematic release is used. In several steps, the most logical order process will be determined - locally, regionally or even in the corporate office. The customer will not notice. The system behind it merely serves to optimize the SIG-internal processes. Along with the spare parts shop, a so-called „Consignment solution“ has been setup in Intrexx. Using the OData interface, spare part stocks can be managed at the customer site. Inventory control, goods movement and master data management are part of the new Intrexx solution that optimizes the SAP system. Intrexx checks whether there are parts locally or in the region or whether they must be ordered from the factory in Germany. Thus, it is often possible to store the most frequently required spare parts, even at the customer site, and still monitor the global stock. Thus, the customer has the ability to track the order and to post the receipt of goods directly in Intrexx. The solution developed with Intrexx is a complex application. It is used worldwide, simultaneously speaks many languages. Ultimately, more than 30 different languages will be available. Together with Intrexx and the OData interface other applications are already being planned. Soon to be implemented is a new CRM system as well as a ticketing-system.
Very fast implementation, both for the launch as well as for both small and large changes Massive reduction of work in all departments Very high level of acceptance among employees and customers Through direct access to SAP data, the data is always up to date and there is no redundant data storage necessary Tags: Extranet
Manufacturer carton packaging and filling machines
Intrexx Professional;
Intrexx Business Adapter SAP NetWeaver;
SIG Combibloc
"Thanks to the flexible and quickly adaptable software and with the very well-regulated access to SAP data via OData, we are able to make the best of the situation with our existing developers. All future customer solutions will therefore be Intrexx-based. The attractive design is very important for us. The Intrexx standard looked better than anything that Web Dynpro could ever achieve."

Torsten Hesener,
SIG Combibloc Group AG

Enhanced communication and reporting with an enterprise portal

For over 25 years, Principle has been an international brand implementation compa-ny that brings global brands to life in any environment, anywhere in the world. They operate in over 60 countries around the world, working with clients who are looking to achieve consistency of brand standards worldwide. Additionally, they manage every stage of brand implementation from concept to completion - planning, con-sultancy, audit and project management, fit-out, signs and wayfinding, graphics, interiors, financing, and regular maintenance of branded environments.
Before using a portal, Principle Group was managing extremely large projects across multiple spreadsheets. It usually took several weeks to combine sheets in order to produce reports for their clients. Back then, email was the main communication tool, but unfortunately, not everyone was receiving the same set of requirements and directions. Because of this inefficiency at that time, the company was continual-ly losing time to locate crucial project documentation. Indeed, documentation was being stored in multiple places including email, multiple directories on the server, and in a slow moving software tool. Typically, Principle’s clients do not have a list of branding assets that exist at each of their locations. Some programs can have over 2,000 locations in varying stages of branding. Therefore, someone had to survey each location to determine what existed there.
After considering several alternatives including SharePoint and Intrexx, they decided to work with the latter. Thanks to Intrexx, Principle Group is now able to generate a web portal to resolve all of their issues with one tool. Multiple spreadsheets were combined into a relational SQL database within Intrexx and pages were created to allow project management of milestones, notes, and assets. The reports, which used to take weeks to generate are now immediately available online. To enable clients to have access to the information 24/7, a communication application was created to allow collaboration on a particular location or on the program as a whole. Email traffic and phone calls have been significantly reduced as communication can be tracked within the project. Moreover, as each project can have from 10– 500 documents and images, a document routing and management application was created to store and manage all documents within the project, thus, finding crucial documents becomes instantaneous. Furthermore, by creating the asset tracking application, the web portal is also able to show what branding exists at each loca-tion, what types of branding were recommended for each location, and what brand-ing was actually installed at each site. This saves Principle’s client’s money in survey costs when branding is needed again.
Decrease in the email traffic and phone calls Simplification of processes Enhanced communication between project managers and clients One repository of all site related information, accessible 24/7 New ability to track trends, forecasts, and assets Tags: Collaboration, Intranet, Data integration
Brand implementation
United Planet Consulting
Principle Group
"Intrexx has a short learning curve from an application development perspective and makes creating pages easy and in-tuitive for our user community. With its quick implementation and flexibility, we are able to meet customer demands in a timely manner."

Coren Jack, Web Portal Services Manager

Successful portal launch via speed dating

Since 1835 Pohl-Boskamp stands for uncompromising quality-oriented drugs and medical devices. Creating innovations which benefit the patients is the main objective of the company. Therefore production runs on highest quality levels: With their medications Nitrolingual® and GeloMyrtol® forte, the company is one of the world leaders.
Pohl-Boskamp was looking for a dynamic, flexible and adaptable portal software, which should replace the existing intranet. The new portal should provide the employees with structured information, allow the digital illustration of previously paper-based processes and be able to integrate data from existing enterprise systems (Infor ERP, Navision). The software had to meet the highest quality standards and ensure a seamless process flow.
Easy adaptability and extendibility thanks to Low-CodeThe choice fell on the Low-Code and integration software Intrexx from United Planet. The software convinced the decision makers with its easy adaptability and extendibility, and the extensive options for data integration. Also the development costs at Intrexx were also significantly lower compared to other solutions like MS SharePoint. When introducing the new internal employee portal (iMAP) it was reassured that every party was involved early. This should ensure a high level of acceptance from the beginning. In 10-minute “speed dating” sessions the employees were guided through various stations based on each other where they got to know the features and capabilities of the portal. The project team was proven right by their success. The Feedback gathered this way, was incorporated immediately into further development of the portal. They also generated new ideas for further applications, which can be used to facilitate daily business. Thanks to the graphical Low-Code development interface, applications in Intrexx can be created quickly, easily, and yet tailored to the needs of the customer. Thus, among other things, the distribution of mandatory circulars in iMAP was digitized and significantly simplified. Organizational instructions and guidelines are now available to staff on the intranet including a clearly search function and full-text indexing. In addition, Intrexx integrates data from existing systems into iMAP where they are incorporated into various applications. This by-example is the case with the "Machine Journal" application, in which the status of the machines used in production is detected. Batch numbers, order numbers and machine number are pulled live from the ERP system (Infor ERP blending). Also connected to the portal is a Microsoft Dynamics NAV system (formerly Navision).
Specific allocation of data Economy of paper, time and money Simple integration of existing systems Faster access to information High employee acceptance Tags: Data integration

G. Pohl-Boskamp GmbH & Co. KG
“We searched for an adaptable intranet portal, which allows us a digital reproduction of work flows and the integration of existing systems in a straightforward way. In my opinion there is no serious alternative to Intrexx.”
Tim Albers, Intranet-Manager

Goodbye Lotus Note tiles – A new intranet for the Frankfurter Sparkasse!

Frankfurter Sparkasse is one of the most tradition-steeped banks and largest savings banks in Germany. With nearly 100 locations and over 1,800 employees, it controls the densest network of branch banks and consulting centers in the Frankfurt and Rhine-Main area. Based on the statistics, every second Frankfurt citizen is a customer.
A key success factor of Sparkasse is the information recorded and shared by the employees. However, the used technical solutions were out of date and the information was scattered across various systems. A new solution was needed. The bank wanted a web-based solution which enables continuous development and is able to present information in an attractive and understandable way.
The managers of the communications department had various alternatives to choose from.  These couldn’t fulfill the requirements because of inflexibility or because modifications were too complex. The only convincing solution was Intrexx from United Planet. The software solution provides the required flexibility because it can be supplemented with additional functions at any time by applications. The fact that many of these apps can already be downloaded in the Intrexx Application Store, was crucial for the decision. The new information portal provides employees with the most important news and updates. Data from the separate instructional system is read by Intrexx and also displayed in the portal. The new phone book application retrieves, collates and presents telephone numbers scattered across multiple tiles in Lotus Notes. So that the data is always up to date, the phone book app is automatically updated every night. The core application "OnlineInfo" serves as an editorial system which keeps employees informed and allows them to post messages themselves. So that the employees don’t need to readjust too much, OnlineInfo – which was run in Lotus Notes – was recreated and optimized with Intrexx. The old browser home page, that simply contained 200 links, was also replaced. The staff is can now individually choose their favorites from a table. With one click they are then displayed in a portlet on their intranet home page.
A state of the art web-based information portal Employee-friendly thanks to intuitive operation New, clearer applications save time Simplifies internal communication Future requirements can be implemented flexibly Tags: Collaboration

Frankfurter Sparkasse
“Most intranet solutions require a high budget but leave no room for adjustments. With Intrexx, you get an adaptable enterprise portal that’s faster, more convenient and more visually appealing.” 

Petra Geisperger, Kommunikation / Öffentlichkeitsarbeit

Optimized work processes with an intranet portal

As a cooperative bank, the Volksbank Kurpfalz has stood for customer service and expertise since 1858 – for private as well as corporate customers. More than 400 dedicated employees, 39 of which are trainees, take care of the 79,500 customers and 42,000 members. The bank is open to new media and uses social media for external and internal communications. The social intranet based on the software, Intrexx, is therefore a key component of their internal communication.
The aim of introducing the social intranet was faster and more direct communication within the whole company – at the department and branch level. An important aspect of this was providing employees with all data and documents on one platform. The new digital solution was integrated seamlessly into the established employee portal by digitalizing existing paper-based processes and benefiting from electronic workflows.
The Volksbank Kurpfalz uses the software certified by FIDUCIA IT AG, Intrexx from United Planet. This enables a digital workplace to be created quickly: Applications can be developed very flexibly and adjusted to the individual requirements.“Our experience was very positive, therefore we wanted to approach a social intranet project with Intrexx,“ says Isabell Boos, Head of Marketing at the Volksbank Kurpfalz. They made their intranet social with the aid of the application Intrexx Share.In their Share news feed, the employees view up-to-date posts from groups and applications. In the “Kurpfalz Blog“, which is also part of Intrexx, information about new documents is provided and a wide variety of information from each area is published, such as task assignments or offers from the corporate preventative healthcare scheme. Thus, every employee finds the information most important to them in just a few clicks.Ms. Boos describes the digital project groups as a particularly valuable aspect. All group members have the same level of information with this function. As a result, decisions are made more quickly and communication is more transparent; this in turn leads to shortened meeting times.
Simplified work processes Automated and accelerated workflows Key data and documents are presented clearly Huge time savings thanks to fast provision of information Central data maintenance ensures information is always up to date Tags: Data integration

Volksbank Kurpfalz H + G BANK

Intrexx supports sustainable quality development

The “Gewerbliche Schule für Holztechnik”, an industrial school for wood engineering located in Stuttgart, Germany, is divided into a vocational school and a technical school. It offers a wide variety of training options, from the foundation year and entry-level year, to vocational training instruction for prospective carpenters, glaziers, master craftsmen, and designers of woodwork, to the technical school for engineering. From 2003 to 2006, the school participated in a pilot project of the Ministry of Culture and Education Baden-Württemberg, Germany, called “Operativ Eigenständige Schule” (OES) [operationally independent school]. This project focuses on the development of a sustainable quality management plan for vocational schools in the state of Baden-Württemberg.
As a model school for the quality development project, the objective was to further develop the quality of vocational education and to optimise it by systematically professionalising academic processes. The school sought to increase efficiency in the areas of organisation and communication by introducing an information management system.
Using Intrexx Professional standard software from United Planet, the school implemented a web-based intranet portal in 2007. This software stood out because of its simple and user-friendly user interface and flexible customisation possibilities. Managing all important information centrally on the portal quickly led to visible success. An improved internal communication base simplifies the exchange of technical information and material, which, in turn, allows for an appealing education structure with comprehensive course preparation and follow-up discussions. A “School-Wiki” was created, which allows anyone to add content, making it possible for the teaching staff to actively participate in further development. Now, valuable knowledge will not be lost, but remains available for all to access. Furthermore, the wiki also acts as an organisational aid. It stores process descriptions, such as those for enrolment, and other procedures, including all of the important instructions and forms, and can be viewed by teachers seeking advice. Implementing the information portal saved costs and reduced the workloads. In the future, it will also be possible to reserve resources and process substitutions directly in the portal. The consistently positive experience users have had with the software shows that using the web-based portal systematically optimises work processes, and that it helps to meet the increasing administrative requirements.
Systematic professionalisation of academic work processes Efficient information management Centralised data management Knowledge and experiences can be viewed by all participants Optimisation of internal organisation and communication Costs are saved, workloads reduced Tags: Collaboration
Intrexx Professional
United Planet Consulting
Commercial School for Wood Technology, Stuttgart

Linking data with the enterprise portal

As a larger mid-sized company, Zahoransky AG has 6 locations around the world. The company is dealing in special equipment construction (for tooth brushes, household brushes, technical brushes, etc.) and packaging machines (blister packaging) for over 100 years now. The Zahoransky Group’s mould construction is among the leading manufacturers of injection moulds which are used in homes, medical technology, writing utensils, etc.
Until a few years ago, communication was mainly handled via e-mail and telephone, so they desperately needed a modern IT solution to meet the high demands of the constantly growing company. The IT department therefore pushed for a portal that could be accessed from all locations to simplify the collaboration. The company wanted to be able to integrate existing data in the portal and to use it internationally.
To create the portal the Zahoransky AG used the platform-independent Intrexx Xtreme software, which has a process manager and options for integrating external data, in addition to numerous ready-to-use templates. For one thing, the portal is used for internal administration, such as appointments, resource planning, newsletters, announcements, quality management, and document management of patents. For another, it is used to merge important financial and company data from various departments, locations, and software systems. Data from the ERP system from logistics, stock and purchasing is as well integrated as CAD, bookkeeping and CRM data. The different software systems are thereby consolidated with a standard interface. The sales and distribution department can see exact stock figures from all locations when it makes quotations. Access to the external databases runs in the background and there is no need to manually import or export data. In addition, production orders are placed over the portal in a sort of production pool, where they can be dispatched to the production lines of the individual plants, depending on the workload.
Increased simplification of processes One Web interface for all data Eliminates data redundancy Worldwide access Faster cycle time for quotations and production orders Capacity-based production planning can be done quickly and simply Portal system can be enhanced as needed Tags: Data Integration
Production business
Intrexx Professional
United Planet consulting
United Planet Academy
Zahoransky AG
"Whereas our employees used to have to make several phone calls to get information from various locations, now the portal provides this at the press of a button."

Jürgen Buschau, IT Manager

Internal portal connects 24 locations

The Public Administration for Property and Building Construction (VBV) is the center of competence and service center for all services regarding the state’s properties and construction projects in Baden-Württemberg. Their tasks in-clude providing locations for state facilities, property politics, managing and supporting all building construction policies of the state, maintaining the building culture and sustaining the cultural inheritances, marketing and pre-senting the state’s manor houses and gardens as well as building manage-ment for the association. Under the roof of the Baden-Württemberg Ministry for Finance, the VBV consists of the State Office for Federal Construction in Baden-Württemberg with the Karlsruhe Regional Finance Office, and the State Office for Property and Construction in Baden- Württemberg.
There are numerous guidelines and regulations to be followed in the field of public administration. To do so, the employees of the VBV must first know about these regulations. Until 2006, this task was performed by a static HTML page in the form of a bulletin board. However, as requirements increased, the VBV began to look for a dynamic solution. Above all, it had to allow for the different capacities and information requirements of the various hierarchies. In addition, the solution had to simply the provision and maintenance of organizational charts, which previously had to be edited in Word and Excel, laboriously formatted and distributed in paper form. The VBV therefore was looking for a software solution which could be introduced quickly, connected to other systems, individually enhanced, and with which time and costs could be clearly managed.
VBV Baden-Württemberg chose the portal software Intrexx. In the VBV portal, every employee can find the information that is relevant for his or her depart-ment, as well as specific locational information. Among others, this includes current messages to employees and information on the tasks of the property, building and construction management. The portal is also an information plat-form with which standards, regulations, laws and guidelines are administrated and researched. The dynamic knowledge portal is constantly kept up-to-date and provides all employees with the information they need to work.Project Leader, Wolfgang Weisbrod, considers the powerful search function, which provides full-text searching, to be the biggest advantage: “The employees experience that it’s very easy to find what they’re looking for in the knowledge portal. The portal is a great support in our daily working. This leads to a high level of acceptance.”The provision and maintenance of organizational charts is also web-based, which saves a lot of time and paper. The defined input formats in Intrexx also allow changes to be made in a short period of time. The various hierarchies were accommodated by dividing the employee portal into a part that can be accessed by all VBV employees and a section that is limited to individual organizational units, which requires a separate logon. Thus, the work of the approximately 2,500 users at 24 different locations has been made much easier.It’s very important to Mr. Weisbrod that the employee portal doesn’t just serve the purpose of providing information. In fact, the opposite is true: many busi-ness processes can be performed here directly. “This makes the portal the central place to go for many employees. We can speak about a Digital Work-place – an important step towards modernizing our administration.”The VBV and its employees are very pleased with their portal – even though it meant readjusting. Before the knowledge portal was introduced, most of the documents and standards weren’t centrally available but printed out and stored in files. Ultimately however, the employees gladly made the step to-wards a modern administration; this is proven by the following statistic: every year the portal tallies up almost three million clicks.
System allows for clear calculation of time and finances Problem-free connection to other systems Can be individually enhanced One portal replaces numerous Excel, Access and Word documents Simplifies cooperation between the different locations Tags: Collaboration
Public administration
Intrexx Professional
Reports for Intrexx Professional
United Planet consulting
Public Administration for Property and Building Construction (VBV) in Baden-Württemberg

Internet product configurator with SAP link

The internationally active company offers future-orientated problem solutions with chain systems and components for a wide range of applications: for lifting, pulling or conveying, the hoisting gear chains, fittings and conveyor systems from RUD guarantee quality, innovation and safety. On snow and ice and in harsh off-road conditions the non-slip chains enable safe driving in connection with innovative assembly systems and long life.
Most manufacturers of technical systems can no longer do without standardised but configurable products. But the process of creating a bid is often very complicated. Excel files are created with VBA or an independent configuration software for configuration of the products. The process requires a lot of paper, manual entry of the data and expensive updates when products are developed further. In order to tackle this problem innovatively, RUD introduced a Web-based portal solution which should also enable a link to SAP. The solution had to be simple and implementable without programming effort if possible and offer versatile design possibilities.
Low-Code guarantees flexibilityThe portal software Intrexx Professional and the available SAP Business Adapter were ultimately chosen. This solution enables data to be called live from SAP and written back into SAP from the portal application. In addition to the read and write access to SAP, Intrexx also features fast, simple application creation with Low-Code Development: This guarantees a high flexibility to meet any requirements in the future. The most important application with extensive processes and SAP link was put into operation after 2 months. RUD created a configurator for a conveyor system consisting of standard RUD components. Customers can call this calculation tool on the Internet and enter their data (such as axle distances, gradient angles, conveyor width) there. The system accesses the SAP material master data via an adapter. These are interdependent and are checked automatically for permissible performance and limit values of the design. The configurator calculates the chain dimensions with these data and within a few seconds the customer receives an informative offer. This is a great relief for both customers and RUD.
Greatly simplified procedures Web-based solution with read and write access to SAP Data access between various locations High customer benefit already in the important inquiry and offer phase No media breaks Infinitely expandable portal system Tags: Data Integration
Producing companies in the metal processing industry
Intrexx Professional
Business Adapter for SAP
United Planet Consulting
RUD Ketten Rieger & Dietz GmbH u. Co. KG
"The Connector for SAP has extremely simplified many of our procedures. Intrexx offers us the possibility of not only read access but also write access to the SAP system and of creating any applications with the data."

Anita Valentin, Head of IT

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